Office Manager / Senior Accounting Administrator – Construction

Service 360 Group; Reading (Berks County); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Quarterly bonus program

401(k) plan

Health benefits

Paid time off

Short-term disability

Cell phone allowance

Job summary

Service 360 Group in Reading, Berks County, seeks a high-performing Office Manager / Senior Accounting Administrator to lead financial and administrative operations in a growing construction company. This hands-on role involves managing day-to-day accounting, payroll, HR, and administrative functions across multiple entities.

The ideal candidate will have 5+ years of experience in accounting and a strong construction industry background, along with a proficiency in systems like ComputerEase and QuickBooks. Competitive salary ranges from $80,000 to $95,000 with additional benefits.

Qualifications

• 5+ years of experience in accounting, bookkeeping, or office management.
• Strong experience in the construction industry.
• Deep understanding of job costing and multi-entity accounting.
• Ability to operate independently and take ownership.

Responsibilities

• Manage full-cycle payroll and payroll tax compliance.
• Lead HR administration including onboarding and benefits.
• Oversee construction purchasing and job administration.
• Prepare monthly internal financial statements.
• Manage Accounts Receivable and Accounts Payable functions.

Skills

Accounting

Office management

Construction industry knowledge

Payroll management

Financial reporting

Organizational skills

Tools

ComputerEase

QuickBooks

Job description

We are seeking a high-performing Office Manager / Senior Accounting Administrator to lead financial and administrative operations for a growing construction company. This is a hands‑on, high-impact role for someone who can effectively manage day‑to‑day accounting, payroll, HR, and administrative functions across multiple entities.

Key Responsibilities

• Own and manage full-cycle payroll and payroll tax compliance for field and office staff.
• Lead HR administration including onboarding, benefits, compliance, and employee records.
• Oversee construction purchasing and job administration, ensuring accurate cost tracking and vendor coordination.
• Maintain and reconcile accounting, payroll, and project management systems (e.g., ComputerEase, QuickBooks, etc.).
• Manage full-cycle bookkeeping across multiple related entities with high accuracy.
• Process and reconcile intercompany transactions monthly.
• Prepare monthly internal financial statements, including job cost analysis, variance reporting, and cash flow tracking.
• Partner with leadership on financial visibility, reporting, and operational insights.
• Coordinate year-end close and work directly with external bookkeeping and accounting firms.
• Manage insurance operations including COIs, renewals, compliance tracking, and claims.
• Maintain company licenses and update as needed to support ongoing compliance and business operations.
• Manage corporate-level administrative needs including licensing, paperwork, business accounts, and related compliance documentation.
• Lead end‑to‑end Accounts Receivable operations, ensuring accurate billing, timely cash application, deposit management, and reconciliation of customer accounts.
• Oversee and execute the full Accounts Payable function, including vendor disbursements, documentation control, and reconciliation support.
• Manage implementation of system process automation.

Required Qualifications

• 5+ years of experience in accounting, bookkeeping, or office management.
• Strong experience in the construction industry (REQUIRED).
• Deep understanding of job costing, WIP reporting, and multi‑entity accounting.
• Experience managing payroll, financial reporting, and intercompany transactions.
• Ability to operate independently and take ownership of processes.
• High attention to detail with strong organizational skills.
• Proficiency in accounting systems (ComputerEase, QuickBooks, or similar).

Preferred Qualifications

• Experience in accounting, bookkeeping, or office management role.
• Experience with construction and service software.
• Experience with construction AIA billings.

What Success Looks Like

• Accurate and timely monthly financial reporting.
• Clean, reliable job cost data for decision‑making.
• Organized and efficient administrative operations.
• Strong support to leadership with financial visibility.

Benefits

• Competitive salary (based on experience) $80,000-$95,000 base salary.
• Quarterly bonus program.
• 401(k) plan.
• Health benefits.
• Paid time off.
• Short‑term disability.
• Cell phone allowance.
• Opportunity for professional growth within the organization.

Hours

M‑F, 7am-4pm