Construction Project Administrator

People Solutions Center; Pearl River (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health benefits after 90 days

401k with employer match

Paid time off

Vacation time

Job summary

People Solutions Center is seeking a Construction Project Administrator to support multiple projects, manage contracts, submittals, change orders, and maintain schedules using ProCore. The role requires 3+ years in admin or project support in construction-related fields.

Candidates should have a HS diploma, proficiency with CRMs, databases, presentation software and Excel, plus strong attention to detail and communication skills.

Qualifications

• 3+ years of experience in an administrative or project support role in related industries such as landscaping, construction, plumbing, electrical, etc.

Responsibilities

• Manage multiple projects, contracts, submittals, change orders, and update information in ProCore.
• Establish and maintain project lists and bid priority.
• Maintain bid records and project schedules; data entry and reporting.
• Submit project proposals and procure estimates from subcontractors; coordinate RFIs/RFQs.
• Handle estimating emails and phone calls; permits and subcontractor insurance coordination.
• Provide phone support and assist with other duties as assigned.

Education

High School Diploma/GED

Tools

CRMs

Excel

Job description

Our client is seeking a Construction Project Administrator to join their team.

Compensation and Benefits for our Project Administrator:

We offer a robust compensation and benefits package for this role, with a yearly starting salary of $65,00,000-$75,000 per year with opportunity for growth. We also offer health benefits after 90 days, and a 401k with a 4% employer match, paid time off, and vacation time.

Requirements for the Construction Project Administrator:

• 3+ years of experience working in an administrative or project support role in a related industry such as landscaping, construction, plumbing, electric etc..
• A High School Diploma/GED is required, associates or higher is preferred
• Proficiency with a variety of computer software, including CRMs, databases, presentation software and Excel;
• Excellent attention to detail with large and small amounts of data;
• Excellent verbal and written communication skills;
• Strong operational knowledge of procedures and processes including basic accounting processes;
• Typing of 40+ words per minute;
• Bilingual in English/Spanish is preferred

Job Duties for the Construction Project Administrator:

• Project administration of multiple projects simultaneously including monitoring and upkeeping contracts, submittals, change orders and updating information in our software ProCore;
• Establishing and maintaining lists for projects and determining the correct priority of bids;
• Maintaining bid records and project schedules;
• Data entry of bid information and running reports;
• Submitting project proposals including procuring estimates from subcontractors and coordinating RFI/RFQ information;
• Managing Estimating emails and phone calls;
• Applying for permits and gathering information from subcontractors as well as monitoring subcontractor job-specific insurance;
• Providing phone support;
• Other duties as assigned.