Administrative Assistant

Dunhill Staffing Systems, Inc.; South Carolina; On-site; USD 42,000 - 66,000; Full time

Job summary

Dunhill Staffing Systems, Inc. is seeking a detail-oriented Project Assistant to support the project management team on construction and engineering projects in South Carolina.

You will help keep documents organized, coordinate communications, and assist with schedules and paperwork to keep projects on track. We value strong organizational skills, clear written and verbal communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 2+ years of admin, project coordination, or office support experience.
• Preferred: experience in construction, engineering, architecture, or related industry.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Professional demeanor and ability to work effectively with clients, vendors, and internal teams.

Responsibilities

• Provide administrative and project coordination support to Project Managers and engineering/construction teams.
• Prepare, organize, and maintain project documentation (contracts, proposals, plans, permits, submittals, project files).
• Assist with tracking project schedules, deadlines, budgets, and deliverables.
• Coordinate meetings, prepare agendas, distribute notes, and follow up on actions.
• Communicate with clients, subcontractors, vendors, and internal teams on project updates and documentation.
• Assist with processing invoices, purchase orders, expense reports, and other project paperwork.
• Track RFIs, change orders, permits, and other project correspondence.
• Provide general administrative support to ensure efficient day-to-day operations.

Skills

Organizational skills

Attention to detail

Communication (verbal & written)

Time management

Professional demeanor

Independent work

Client/vendor interaction

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Project Assistant

Position Overview

We are seeking an organized, detail-oriented Project Assistant to support our client's project management team with the coordination and administrative activities associated with construction and engineering projects. This individual will play an important role in keeping projects organized, maintaining accurate documentation, coordinating communication, and helping ensure projects stay on schedule.

This is a great opportunity for someone who enjoys working in a fast-paced environment, has strong organizational skills, and wants to be part of a team delivering successful projects.

Key Responsibilities

• Provide administrative and project coordination support to Project Managers and engineering/construction teams.

• Prepare, organize, and maintain project documentation, including contracts, proposals, plans, permits, submittals, and project files.

• Assist with tracking project schedules, deadlines, budgets, and deliverables.

• Coordinate meetings, prepare agendas, distribute meeting notes, and follow up on action items.

• Communicate with clients, subcontractors, vendors, and internal team members regarding project updates and documentation.

• Assist with processing invoices, purchase orders, expense reports, and other project-related paperwork.

• Track RFIs, change orders, permits, and other project correspondence.

• Provide general administrative support to ensure efficient day-to-day project operations.

Qualifications

• 2+ years of administrative, project coordination, or office support experience.

• Previous experience in construction, engineering, architecture, or a related industry preferred.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

• Ability to manage multiple priorities, meet deadlines, and work independently.

• Professional demeanor and ability to work effectively with clients, vendors, and internal teams.