Project Administrator - Billing, Procurement & Coordination

Trane Technologies plc; Florida; Hybrid; USD 28,000 - 51,000; Full time

Benefits offered by this job

Health insurance

401K match

Paid time off

Tuition assistance

Job summary

Trane Technologies plc is seeking a Project Administrator for our FL Service group to support project documentation, procurement, invoicing, and cost tracking with close collaboration with Project Managers.

You will coordinate throughout the project life cycle, ensuring timely billing and cost recording while interfacing with internal and external stakeholders. The role requires strong communication and the ability to handle multiple projects at different stages.

Qualifications

• High School diploma or GED with up to two years related experience or training.
• Strong communication skills and proactive, independent working style.
• Ability to solve problems, make decisions, and exercise good judgement.
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Experience with financial systems and basic accounting (accounts receivable/payable) is a plus.
• Knowledge of construction law/regulations is a plus.
• Familiarity with HVAC systems is preferred but not required.
• Willingness to work overtime/weekends as needed.

Responsibilities

• Follow established standard work and processes using enterprise systems.
• Coordinate transition of projects from Sales to Operations within enterprise systems.
• Administer projects from award to close-out ensuring contract compliance and delivery.
• Manage procurement: ordering, tracking, PO and subcontract issuance to vendors.
• Coordinate monthly invoicing per customer requirements and PM direction for timely billing.
• Record project costs accurately: timesheets, forecasts, vendor invoices in project reports.

Skills

Communication skills

Independent work

Problem solving

Time management

Financial systems experience

HVAC familiarity

Overtime flexibility

Education

High School diploma or GED

Tools

Financial systems software

Job description

Trane Technologies plc is seeking a Project Administrator for our FL Service group to support project documentation, procurement, invoicing, and cost tracking with close collaboration with Project Managers.

You will coordinate throughout the project life cycle, ensuring timely billing and cost recording while interfacing with internal and external stakeholders. The role requires strong communication and the ability to handle multiple projects at different stages.