Admin

AppleOne Employment Services; California (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

AppleOne Employment Services is seeking an Administrative Assistant for our new office in Brea, CA. The role focuses on supporting the team with a range of administrative tasks, coordinating schedules, and maintaining accurate records.

The ideal candidate has strong communication skills and can work independently while managing multiple priorities with attention to detail. Experience in construction, service, or a similar industry is a plus.

Qualifications

• 1+ year of experience in an administrative, office, customer service, or related role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to create and maintain spreadsheets and perform basic Excel functions and formulas.

Responsibilities

• Support the team with administrative tasks and coordination.
• Communicate effectively with internal teams and customers.
• Manage multiple priorities in a fast-paced environment.

Skills

Microsoft Excel

Microsoft Outlook

Communication skills

Time management

Organizational skills

Customer service

Teamwork

Data entry

Tools

Microsoft Dynamics GP

Job description

Administrative Assistant

Our company is a leading provider of fire protection and life safety services, specializing in the design, installation, service, and inspection of fire sprinkler, fire alarm, and other life safety systems. We are currently expanding our service operations at our Brea, CA office and are seeking a reliable, organized, and detail-oriented Administrative Assistant to support our team. This position is ideal for someone with strong administrative and organizational skills who can manage multiple priorities, communicate effectively with internal teams and customers, and work independently with minimal supervision. Experience in construction, service, or a similar industry is a plus but not required.

Minimum Qualifications

• 1+ year of experience in an administrative, office, customer service, or related role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to create and maintain spreadsheets and perform basic Excel functions and formulas.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Self-motivated and able to work independently with limited supervision.
• Strong customer service and interpersonal skills.
• Ability to work effectively as part of a team.

Preferred Qualifications

• Previous experience in construction, service, manufacturing, or a similar industry.
• Experience with accounting, billing, work orders, scheduling, or dispatching.
• Experience using accounting or ERP software such as Microsoft Dynamics GP (Great Plains).

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance.

For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.