Project & Administrative Coordinator III

Jobtailor; Richardson (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Jobtailor is seeking an organized and detail-oriented Administrative Assistant to support travel logistics, expense tracking, and calendar management in Richardson, TX. You will assist with Open Enrollment events, client meetings, and materials preparation while coordinating with internal teams and vendors.

The role emphasizes strong communication, multitasking, and discretion. You will help ensure timely project delivery and maintain accurate records for account management leadership.

Qualifications

• High School diploma or GED.
• 3 years experience with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational and project coordination skills.
• Experience coordinating travel and managing expense reporting.
• Excellent verbal and written communication skills.
• Ability to manage multiple deadlines and priorities.
• Strong customer service and relationship management skills.
• Ability to work independently while supporting a collaborative team environment.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Coordinate and manage travel arrangements, including airfare, hotel accommodations, rental cars, and meeting logistics.
• Prepare, submit, and track expense reports.
• Support planning, coordination, and execution of Open Enrollment events, client meetings, and benefit education sessions.
• Maintain calendars, meeting schedules, and event coordination for account management leadership and team members.
• Organize client presentations, materials, meeting agendas, and follow-up action items.
• Coordinate vendor, client, and internal meeting logistics, including conference room bookings and virtual meeting setup.
• Track enrollment, client, and project deadlines.
• Maintain accurate records, documentation, and filing systems.
• Support creation, distribution, and tracking of client communications and enrollment materials.
• Monitor and assist with procurement of event supplies, promotional items, and meeting materials.
• Collaborate with internal business partners on client service initiatives and operational processes.
• Provide administrative support for account management projects, special initiatives, and reporting needs.
• Coordinate training sessions, team meetings, and department events.
• Serve as a point of contact for logistical and administrative requests from Account Managers and leadership

Skills

Organizational skills

Project coordination

Verbal communication

Written communication

Attention to detail

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Responsibilities

• Coordinate and manage travel arrangements, including airfare, hotel accommodations, rental cars, and meeting logistics
• Prepare, submit, and track expense reports
• Support planning, coordination, and execution of Open Enrollment events, client meetings, and benefit education sessions
• Maintain calendars, meeting schedules, and event coordination for account management leadership and team members
• Organize client presentations, materials, meeting agendas, and follow-up action items
• Coordinate vendor, client, and internal meeting logistics, including conference room bookings and virtual meeting setup
• Track enrollment, client, and project deadlines
• Maintain accurate records, documentation, and filing systems
• Support creation, distribution, and tracking of client communications and enrollment materials
• Monitor and assist with procurement of event supplies, promotional items, and meeting materials
• Collaborate with internal business partners on client service initiatives and operational processes
• Provide administrative support for account management projects, special initiatives, and reporting needs
• Coordinate training sessions, team meetings, and department events
• Serve as a point of contact for logistical and administrative requests from Account Managers and leadership

Requirements

• High School diploma or GED
• 3 years experience with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong organizational and project coordination skills
• Experience coordinating travel and managing expense reporting
• Excellent verbal and written communication skills
• Ability to manage multiple deadlines and prioritize competing demands
• Strong customer service and relationship management skills
• Ability to work independently while supporting a collaborative team environment
• High level of professionalism, discretion, and attention to detail

Core Competencies

Demonstrates strong organizational and project coordination capabilities, with expertise in managing travel arrangements, expense reporting, and client communications. Proficient in Microsoft Office Suite and skilled in maintaining accurate records and documentation.

Highest-signal resume keywords

• Project Coordination
• Travel Management
• Expense Reporting
• Microsoft Office Suite
• Customer Service

Hard Skills

• Travel Coordination
• Expense Reporting
• Calendar Management
• Document Management
• Event Coordination
• Client Communication
• Meeting Logistics
• Record Keeping
• Procurement Support
• Project Tracking

Soft Skills

• Organizational Skills
• Verbal Communication
• Written Communication
• Attention to Detail