Business Operations Executive Assistant

Jobtailor; Norcross (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor in Norcross, GA is seeking an experienced Personal/Executive Assistant to support the Commercial Executive Management team. You will manage complex calendars, coordinate domestic and international travel, organize meetings and events, and provide high-quality administrative support to senior leaders.

The ideal candidate has 5+ years in a senior administrative role, excellent English, strong planning and discretion, and the ability to work independently.

Qualifications

• 5+ years of experience in a Personal Assistant, Executive Assistant, or similar senior administrative role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent planning, coordination, and time management skills.

Responsibilities

• Manage complex calendars and scheduling for members of the Commercial Executive Management team.
• Proactively track and follow up on actions, approvals, and requests to ensure timely completion.
• Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation, visas, and detailed itineraries.
• Organize and support meetings, customer visits, site visits, workshops, and other business events.
• Provide high-quality day-to-day administrative support to senior leaders.
• Process and coordinate expense claims while supporting approval workflows for executives and their teams.
• Act as a key point of contact for internal stakeholders and support executive communications.
• Provide cover and support for the Business Operations Executive Assistant when required.
• Collaborate with the wider Executive Support team to ensure seamless support across the business.
• Support site-based activities and events, including town halls, leadership visits, and large-scale employee gatherings.

Skills

Calendar Management

Travel Coordination

Administrative Support

Communication Skills

Organizational Skills

Tools

Microsoft Office

Job description

Responsibilities

• Manage complex calendars and scheduling for members of the Commercial Executive Management team
• Proactively track and follow up on actions, approvals, and requests to ensure timely completion
• Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation, visas, and detailed itineraries
• Organize and support meetings, customer visits, site visits, workshops, and other business events
• Provide high-quality day-to-day administrative support to senior leaders
• Process and coordinate expense claims while supporting approval workflows for executives and their teams
• Act as a key point of contact for internal stakeholders and support executive communications
• Provide cover and support for the Business Operations Executive Assistant when required
• Collaborate with the wider Executive Support team to ensure seamless support across the business
• Support site-based activities and events, including town halls, leadership visits, and large-scale employee gatherings

Requirements

• Typically 5 years' experience in a Personal Assistant, Executive Assistant, or similar senior administrative role
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively
• Ability to work independently with minimal supervision while maintaining a proactive approach
• Excellent planning, coordination, and time management skills
• Strong communication skills with excellent written and spoken English
• High levels of discretion and experience handling sensitive and confidential information
• Proficient with digital tools and office technologies
• A collaborative team player who builds positive relationships across all levels of the organisation
• Flexible in approach, with the ability to accommodate occasional early starts or late finishes when required

Core Competencies

Demonstrates strong organizational and time management skills while providing high-quality administrative support to senior leaders. Proficient in managing complex calendars, coordinating travel arrangements, and facilitating effective communication across the organization.

Highest-signal resume keywords

• Calendar Management
• Travel Coordination
• Administrative Support
• Communication Skills
• Organizational Skills

Hard Skills

• Expense Processing
• Meeting Coordination
• Itinerary Planning
• Action Tracking
• Approval Workflow Management

Soft Skills

• Proactive Approach
• Collaboration
• Relationship Building
• Discretion
• Flexibility

Industry Keywords

• Executive Support
• Senior Administrative Role
• Confidential Information Handling

Tools & Technologies

• Digital Tools
• Office Technologies