Administrative Coordinator

Jobtailor; Provo (UT); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor in Provo, UT is seeking an organized Administrative Assistant to coordinate administrative functions for leaders, manage calendars, travel, and expenses, and handle correspondence.

You will support meetings, liaise with internal and external stakeholders, and assist with special projects while maintaining confidentiality and smooth day-to-day operations across the department.

Qualifications

• Demonstrated organizational skills and attention to detail.
• Experience managing schedules, remote and in-person meetings.
• Strong verbal and written communication skills, including spelling, punctuation, and grammar.
• Monday–Friday schedule, 8:00am–4:30pm.
• Ability to work 40 scheduled hours weekly.
• Ability to support multiple managers and potentially travel.
• Ability to see and read information, labels, documents, and monitors.
• Ability to verbally communicate and hear and understand spoken information quickly and accurately.
• Manual dexterity for frequent computer use and manipulating supplies and equipment.
• For roles requiring driving, ability to drive a vehicle safely.
• Preferred: Experience in an office setting supporting a leader or department.
• Preferred: Experience working in a healthcare setting.
• Preferred: Experience with spreadsheets and presentation software.
• Preferred: Customer service experience.
• Preferred: Travel/expense management experience.

Responsibilities

• Coordinate administrative functions for a designated area or leader(s) in a time-sensitive, accurate, and confidential manner
• Track tasks and organize data
• Manage calendars, correspondence, travel, and expenses
• Respond to inquiries and requests
• Manage meetings and support local facility needs
• Serve as a liaison with internal and external stakeholders
• Support special projects, teams, and initiatives under leader direction
• Manage remote meetings and facilitate presentations
• Manage multimedia needs for leaders and meeting support
• Support department day-to-day operations and goals
• Relieve leaders of routine project and advanced administrative duties

Skills

Organizational skills

Calendar management

Meeting coordination

Communication skills

Interpersonal skills

Travel & expense management

Customer service

Data organization

Spreadsheet proficiency

Tools

Presentation software

Office software

Job description

• Coordinate administrative functions for a designated area or leader(s) in a time-sensitive, accurate, and confidential manner
• Track tasks and organize data
• Manage calendars, correspondence, travel, and expenses
• Respond to inquiries and requests
• Manage meetings and support local facility needs
• Serve as a liaison with internal and external stakeholders
• Support special projects, teams, and initiatives under leader direction
• Manage remote meetings and facilitate presentations
• Manage multimedia needs for leaders and meeting support
• Support department day-to-day operations and goals
• Relieve leaders of routine project and advanced administrative duties

Requirements

• Demonstrated organizational skills and attention to detail
• Demonstrated experience managing schedules, correspondence, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills, including spelling, punctuation, and grammar
• Monday–Friday schedule, 8:00am–4:30pm
• Ability to work 40 scheduled hours weekly
• Ability to support multiple managers and potentially travel
• Ability to see and read information, labels, documents, and monitors
• Ability to verbally communicate and hear and understand spoken information quickly and accurately
• Manual dexterity for frequent computer use and manipulating supplies and equipment
• For roles requiring driving, ability to drive a vehicle safely
• Preferred: Experience in an office setting supporting a leader or department
• Preferred: Experience working in a healthcare setting
• Preferred: Experience with spreadsheets and presentation software
• Preferred: Customer service experience
• Preferred: Travel/expense management experience

Core Competencies

Demonstrates strong organizational skills and attention to detail while managing administrative functions, schedules, and communications for leaders. Capable of supporting multiple managers and facilitating meetings in both remote and in-person settings.

Highest-signal resume keywords

• Organizational Skills
• Verbal And Written Communication Skills
• Calendar Management
• Meeting Coordination
• Travel And Expense Management

Hard Skills

• Task Tracking
• Data Organization
• Multimedia Management
• Presentation Support
• Spreadsheet Proficiency

Soft Skills

• Interpersonal Skills
• Attention To Detail
• Customer Service Skills

Industry Keywords

• Healthcare Setting
• Administrative Functions
• Confidentiality
• Stakeholder Liaison

Tools & Technologies

• Presentation Software
• Office Software