Office Services Coordinator

Jobtailor; Washington (District of Columbia); On-site; USD 52,000 - 76,000; Full time

Job summary

Jobtailor in Washington, DC seeks an organized Office Administrator to act as the welcoming first point of contact and to manage mail, shipments, vendor relationships, and meetings. You will monitor invoices, maintain documents, coordinate with HR, IT, and facilities, and support onboarding and offboarding processes.

The role requires strong MS Office skills, excellent communication, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• 2+ years of experience in office administration, office coordination, workplace services, or a similar role.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Strong written and verbal communication skills, including proofreading and professional correspondence.
• Excellent organizational and time-management skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Resume required; cover letter optional.

Responsibilities

• Serve as a welcoming first point of contact for visitors and incoming communications.
• Manage mail, packages, shipments, office supplies, kitchen supplies, and vendor relationships.
• Monitor invoices and office-related expenditures.
• Maintain office documents, records, and shared resources.
• Coordinate with property management, building engineers, and vendors on maintenance, access, housekeeping, and facility needs.
• Monitor the office environment and troubleshoot issues.
• Support employee engagement initiatives.
• Coordinate team meetings, workshops, lunches, happy hours, outings, celebrations, industry functions, and special events.
• Manage venues, catering, vendors, invitations, RSVPs, room setup, and event logistics.
• Support meeting technology and conference room equipment.
• Coordinate employee onboarding and offboarding with HR and IT.
• Prepare equipment, system access, business cards, supplies, orientations, and introductions for new hires.
• Support equipment returns and administrative access changes during offboarding.
• Schedule meetings, performance reviews, and other activities.
• Prepare correspondence, documents, and presentations.
• Support marketing proposals and corporate initiatives.
• Conduct research and assist with special projects.
• Work with regional offices to facilitate communication and consistent administrative support.
• Help employees navigate corporate-services tasks.
• Keep leadership informed of potential issues or concerns.

Skills

MS Office

Communication

Organization

Time Management

Customer Service

Problem Solving

Attention to Detail

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Project

Job description

Serve as a welcoming first point of contact for visitors and incoming communications
Manage mail, packages, shipments, office supplies, kitchen supplies, and vendor relationships
Monitor invoices and office-related expenditures
Maintain office documents, records, and shared resources
Coordinate with property management, building engineers, and vendors on maintenance, access, housekeeping, and facility needs
Monitor the office environment and troubleshoot issues
Support employee engagement initiatives
Coordinate team meetings, workshops, lunches, happy hours, outings, celebrations, industry functions, and special events
Manage venues, catering, vendors, invitations, RSVPs, room setup, and event logistics
Support meeting technology and conference room equipment
Coordinate employee onboarding and offboarding with HR and IT
Prepare equipment, system access, business cards, supplies, orientations, and introductions for new hires
Support equipment returns and administrative access changes during offboarding
Schedule meetings, performance reviews, and other activities
Prepare correspondence, documents, and presentations
Support marketing proposals and corporate initiatives
Conduct research and assist with special projects
Work with regional offices to facilitate communication and consistent administrative support
Help employees navigate corporate-services tasks
Keep leadership informed of potential issues or concerns

Requirements

• 2+ years of experience in office administration, office coordination, workplace services, or a similar role
• Experience in a professional services environment preferred
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint
• Microsoft Project is a plus
• Strong written and verbal communication skills, including proofreading and professional correspondence
• Excellent organizational and time-management skills
• Demonstrated ability to manage multiple priorities in a fast-paced environment
• Strong internal customer-service orientation
• Adaptability and problem-solving ability
• Self-directed work style and ability to work independently
• Attention to detail
• Good judgment and ability to escal…
• Ability to learn new systems, tools, and processes
• Resume required; cover letter optional

Core Competencies

Demonstrates strong organizational and time-management skills while managing office administration tasks, coordinating events, and supporting employee engagement initiatives. Proficient in Microsoft Office and capable of adapting to new systems and processes to enhance workplace efficiency.

Highest-signal resume keywords

• Office Administration Experience
• Microsoft Office Proficiency
• Event Coordination
• Strong Communication Skills
• Customer-Service Orientation

ATS Optimization Keywords

Hard Skills

• Office Administration
• Event Coordination
• Invoice Monitoring
• Document Management
• Research Assistance
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Project
• Problem-Solving

Soft Skills

• Organizational Skills
• Time-Management Skills
• Adaptability
• Attention to Detail
• Good Judgment

Industry Keywords

• Professional Services Environment
• Employee Onboarding
• Vendor Management
• Internal Communication
• Corporate Initiatives