Executive Team Coordinator I

Jobtailor; Orlando (FL); On-site; USD 55,000 - 80,000; Full time

Job summary

Jobtailor in Orlando, FL seeks an experienced Executive Administrative Assistant to provide high-level support to the VP of Operational Excellence and Talent Enablement, VP HR Business Partners, and SVP Total Rewards.

You will manage complex calendars, prepare presentations and reports, coordinate travel and expenses, and act as a central point of contact, triaging requests and protecting confidential information. Requires 5+ years of experience and strong MS Office skills.

Qualifications

• 5+ years of administrative, executive assistant, or executive coordination experience.
• Experience supporting senior leaders or multiple executives in a confidential HR, healthcare, finance, or business environment preferred.
• Strong organization, communication, attention to detail, discretion, and follow-through.
• Microsoft Office skills.

Responsibilities

• Provide administrative and operational support to the VP, Operational Excellence and Talent Enablement; VP, HR Business Partners; and SVP, Total Rewards
• Manage complex calendars, scheduling, meeting logistics, agendas, materials, notes, and action-item follow-up
• Prepare correspondence, presentations, reports, and HR leadership communications
• Support special projects, documentation, travel, expenses, purchasing, invoices, contracts, and timekeeping activities
• Serve as a central point of contact, triage requests, and escalates sensitive or complex matters appropriately

Skills

Administrative Support

Executive Coordination

Calendar Management

Report Preparation

Meeting Logistics

Confidentiality

Discretion

Follow-Through

Communication

Attention to Detail

Strong Organization

Education

Associate Degree

Tools

Microsoft Office

Job description

• Provide administrative and operational support to the VP, Operational Excellence and Talent Enablement; VP, HR Business Partners; and SVP, Total Rewards
• Manage complex calendars, scheduling, meeting logistics, agendas, materials, notes, and action-item follow-up
• Prepare correspondence, presentations, reports, and HR leadership communications
• Support special projects, documentation, travel, expenses, purchasing, invoices, contracts, and timekeeping activities
• Serve as a central point of contact, triage requests, and escalates sensitive or complex matters appropriately

Requirements

• Associate degree required; high school diploma plus 3–5 years of administrative assistant experience may be considered in lieu of degree
• Minimum of 5 years of administrative, executive assistant, or executive coordination experience
• Experience supporting senior leaders or multiple executives in a confidential HR, healthcare, finance, or business environment preferred
• Strong organization, communication, attention to detail, discretion, and follow-through
• Microsoft Office skills

Core Competencies

Demonstrates strong organizational and communication skills while providing comprehensive administrative support to senior leaders. Proficient in managing complex schedules, preparing reports, and handling sensitive information in a confidential environment.

Highest-signal resume keywords

• Administrative Support
• Executive Coordination
• Calendar Management
• Microsoft Office Skills
• Confidentiality

ATS Optimization Keywords

Hard Skills

• Administrative Support
• Executive Coordination
• Calendar Management
• Report Preparation
• Meeting Logistics

Soft Skills

• Strong Organization
• Attention to Detail
• Discretion
• Follow-Through
• Communication

Certifications & Qualifications

• Associate Degree

Industry Keywords

• HR
• Healthcare
• Finance
• Business Environment