Office Manager

Jobtailor; Austin (TX); On-site; USD 52,000 - 74,000; Full time

Job summary

Jobtailor in Austin, TX is seeking an experienced Office Manager to oversee the day-to-day operations and appearance of the corporate office, and to serve as the primary contact for employees, visitors, vendors, and guests.

The role focuses on maintaining a professional, welcoming environment, managing calendars, meetings, mail, and supplies; coordinating office maintenance and events; and partnering with HR on company-wide initiatives.

Qualifications

• 3+ years of experience in office management or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and common business technology.
• Ability to lift 25 lbs and perform repetitive motions.
• Experience managing calendars, meetings, vendors, supplies, or events.

Responsibilities

• Oversee day-to-day operations and appearance of the corporate office.
• Serve as primary contact for employees, visitors, vendors, and guests.
• Maintain a professional, organized, and welcoming office environment.
• Manage incoming/outgoing mail, packages, deliveries, and couriers.
• Monitor office supplies, maintain inventory levels, and reorder as needed.
• Coordinate office maintenance, repairs, building access, and facility-related needs.
• Work with building management and service providers to address office needs.
• Identify issues before they become problems and take initiative to resolve them.
• Maintain confidentiality when handling sensitive information.
• Oversee the corporate calendar for meetings, conference rooms, and office schedules.
• Assist with scheduling meetings involving multiple departments and leadership.
• Prepare meeting spaces and ensure materials, supplies, and refreshments are available.
• Assist with administrative projects and special assignments.
• Coordinate corporate events, employee celebrations, meetings, lunches, and special occasions.
• Assist with planning company celebrations, holiday events, recognition programs, and employee engagement activities.
• Coordinate catering, decorations, invitations, supplies, setup, and cleanup for office events.
• Help create a positive and engaging experience for employees and visitors.
• Partner with HR and other departments on company-wide initiatives and celebrations.

Skills

Office Management

Administrative Coordination

Event Coordination

Confidentiality Maintenance

Calendar Management

Vendor Management

Communication Skills

Organization

Tools

Microsoft Office Proficiency

Business Technology

Job description

• Oversee the day-to-day operations and appearance of the corporate office
• Serve as the primary point of contact for employees, visitors, vendors, and guests
• Maintain a professional, organized, and welcoming office environment
• Manage incoming and outgoing mail, packages, deliveries, and couriers
• Monitor office and breakroom supplies, maintain inventory levels, and reorder as needed
• Coordinate office maintenance, repairs, building access, and facility-related needs
• Work with building management and service providers to address office needs
• Identify issues before they become problems and take initiative to resolve them
• Maintain confidentiality when handling sensitive company or employee information
• Oversee the corporate calendar for meetings, conference rooms, and office schedules
• Assist with scheduling meetings involving multiple departments and leadership
• Prepare meeting spaces and ensure materials, supplies, and refreshments are available
• Assist with administrative projects and special assignments
• Work closely with each department to ensure administrative needs are met
• Coordinate corporate events, employee celebrations, meetings, lunches, and special occasions
• Assist with planning company celebrations, holiday events, recognition programs, and employee engagement activities
• Coordinate catering, decorations, invitations, supplies, setup, and cleanup for office events
• Help create a positive and engaging experience for employees and visitors
• Partner with HR and other departments on company-wide initiatives and celebrations

Requirements

• 3+ years of experience in office management, administrative coordination, executive support, hospitality, or a similar role preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and common business technology
• Ability to lift 25 lbs and perform repetitive motions, able to climb a ladder if necessary
• Experience managing calendars, meetings, vendors, supplies, or events preferred
• Ability to maintain confidentiality and exercise sound judgment
• Ability to work Monday–Friday, 7:30 AM–4:30 PM

Core Competencies

Demonstrates strong organizational and time-management skills while overseeing office operations, managing calendars, and coordinating events. Proficient in maintaining a professional office environment and ensuring effective communication across departments.

Highest-signal resume keywords

• Office Management
• Administrative Coordination
• Event Coordination
• Microsoft Office Proficiency
• Confidentiality Maintenance

Hard Skills

• Calendar Management
• Meeting Scheduling
• Inventory Management
• Vendor Management
• Office Supply Management

Soft Skills

• Strong Organizational Skills
• Excellent Communication Skills
• Problem-Solving Skills
• Initiative
• Sound Judgment

Industry Keywords

• Office Operations
• Corporate Events
• Employee Engagement
• Administrative Projects
• Facility Management

Tools & Technologies

• Microsoft Office
• Business Technology