Project Administrative Coordinator, Construction, Vernon, TX - Data Center

World Wide Professional Solutions; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability coverage

Company matched retirement plan

Paid time off and holidays

Job summary

World Wide Professional Solutions seeks a detail oriented Project Administrative Coordinator to support the data center construction management team in Vernon, Texas, reporting to the Vernon site in person every workday. This full-time, non-remote position offers a collaborative team environment and comprehensive benefits.

The role requires strong organizational skills, proficiency with MS Office, and the ability to manage multiple daily requests with limited supervision.

Qualifications

• Experience in an administrative coordinator, office assistant, or project support role.
• Proficiency with Microsoft Excel, Word, Outlook, and PowerPoint, including routine spreadsheets and formatting.
• Strong organization, accuracy, follow through, and professional communication.

Responsibilities

• Maintain project logs, spreadsheets, trackers, contact lists, and organized digital files.
• Prepare and distribute meeting agendas, notes, action items, and routine project updates.
• Collect information from project staff and update weekly reports and status summaries.
• Track administrative due dates and follow up on outstanding documents and action items.
• Assist with document control, file naming, version accuracy, and record retrieval.
• Coordinate routine communication and scheduling with project staff, subcontractors, and vendors.
• Support onboarding logistics, site access requests, and basic equipment coordination for new team members.
• Provide general office and administrative support while following company and client procedures.

Skills

Administrative coordination

Office communication

Multitasking

On-site work readiness

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

We are seeking a detail oriented Project Administrative Coordinator to provide daily administrative and documentation support to our data center construction management team in Vernon, Texas. This position helps keep project records accurate, meetings organized, and information moving efficiently among project personnel. We are seeking candidates who live in Vernon, Texas, or the surrounding area and can report to the Vernon site in person every workday. This is not a remote or hybrid position.

Key Responsibilities

• Maintain project logs, spreadsheets, trackers, contact lists, and organized digital files.
• Prepare and distribute meeting agendas, notes, action items, and routine project updates.
• Collect information from project staff and update weekly reports and status summaries.
• Track administrative due dates and follow up on outstanding documents and action items.
• Assist with document control, file naming, version accuracy, and record retrieval.
• Coordinate routine communication and scheduling with project staff, subcontractors, and vendors.
• Support onboarding logistics, site access requests, and basic equipment coordination for new team members.
• Provide general office and administrative support while following company and client procedures.

Required Skills and Experience

• Experience in an administrative coordinator, office assistant, or project support role.
• Working proficiency with Microsoft Excel, Word, Outlook, and PowerPoint, including routine spreadsheets and formatting.
• Strong organization, accuracy, follow through, and professional communication.
• Ability to manage multiple daily requests and meet deadlines with limited supervision.
• Ability to work onsite in Vernon, Texas, every workday.

Preferred Qualifications

• Administrative experience in construction, engineering, industrial projects, or another fast paced project environment.
• Familiarity with project documentation, shared drives, document management tools, or meeting coordination.

Education

• High school diploma or equivalent required. Additional education or relevant training is a plus.

Why Join Us?

This is a full time opportunity with World Wide Professional Solutions. We offer a collaborative team environment, and benefits begin on your first day:

• Medical, dental, and vision insurance
• Life and disability coverage
• Company matched retirement plan
• Paid time off and holidays

This is a full-time position for World Wide Professional Solutions. We offer excellent benefits including medical, dental, vision, life, short term disability, long term disability, and a company match retirement plan. All benefits begin the first of the month following your start date.

World Wide Professional Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.