Senior Executive Assistant to Construction Leadership

World Wide Professional Solutions; Vernon (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Benefits begin on first day

Job summary

World Wide Professional Solutions, based in Vernon, Texas, seeks a Senior Executive Assistant to deliver high-level administrative and operational support to senior construction leadership overseeing complex data center projects.

This on-site role requires discretion, strong executive communication, and the ability to anticipate priorities in a fast-paced construction environment, with daily in-person reporting to Vernon site leadership.

Qualifications

• Substantial experience providing direct administrative support to senior executives or senior operational leaders, preferably in construction, engineering, infrastructure, or another complex project environment.
• Demonstrated ownership of complex calendars, executive communications, confidential information, and competing high priority requests.
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Word.
• Excellent writing, editing, organization, judgment, and executive presence.
• Ability to synthesize complex information, work with minimal direction, and influence follow through across multiple stakeholders.
• Ability to work onsite in Vernon, Texas, every workday.

Responsibilities

• Own and proactively manage complex executive calendars, meeting priorities, scheduling conflicts, and leadership communications.
• Coordinate executive meetings, leadership reviews, and site visits, including agendas, briefing materials, minutes, decisions, and follow through.
• Prepare, refine, and quality check executive presentations, correspondence, reports, and confidential materials.
• Consolidate project and operational inputs from multiple stakeholders into concise updates, trackers, and decision ready summaries.
• Manage action item follow up on behalf of leadership, elevate time sensitive issues, and drive closure across teams.
• Serve as a professional point of coordination between senior leaders, project managers, client facing teams, vendors, and internal functions.
• Coordinate travel, itineraries, visitor logistics, and executive expense documentation as needed.
• Maintain confidential records and handle sensitive personnel, commercial, and project information with discretion.
• Improve administrative processes, templates, document organization, and reporting rhythms to help leadership operate efficiently.
• Anticipate leadership needs and independently resolve scheduling, coordination, and communication issues.

Skills

Calendar management

Executive communications

Travel coordination

Written communication

Discretion & judgment

On-site presence

PowerPoint

Excel

Outlook

Word

Education

Bachelor’s degree

Tools

PowerPoint

Excel

Outlook

Word

Job description

World Wide Professional Solutions, based in Vernon, Texas, seeks a Senior Executive Assistant to deliver high-level administrative and operational support to senior construction leadership overseeing complex data center projects.

This on-site role requires discretion, strong executive communication, and the ability to anticipate priorities in a fast-paced construction environment, with daily in-person reporting to Vernon site leadership.