Project Administrative Coordinator, Construction

World Wide Professional Solutions; Vernon (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

World Wide Professional Solutions in Vernon, Texas is seeking a detail-oriented Project Administrative Coordinator to provide daily administrative and documentation support to the data center construction management team. This role helps maintain project records, organize meetings, and move information efficiently among project personnel.

Candidates must live in Vernon or surrounding areas and report to the Vernon site in person each workday; this is not remote or hybrid.

Qualifications

• Experience in an administrative coordinator, office assistant, or project support role.
• Proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong organization, accuracy, follow-through, and professional communication.
• Ability to manage multiple daily requests and meet deadlines with limited supervision.
• Ability to work onsite in Vernon, Texas, every workday.

Responsibilities

• Maintain project logs, spreadsheets, trackers, contact lists, and organized digital files.
• Prepare and distribute meeting agendas, notes, action items, and routine project updates.
• Collect information from project staff and update weekly reports and status summaries.
• Track administrative due dates and follow up on outstanding documents and action items.
• Assist with document control, file naming, version accuracy, and record retrieval.
• Coordinate routine communication and scheduling with project staff, subcontractors, and vendors.
• Support onboarding logistics, site access requests, and basic equipment coordination for new team members.
• Provide general office and administrative support while following company and client procedures.

Education

High school diploma or equivalent

Job description

World Wide Professional Solutions is a project solutions organization committed to lean construction, collaborative contracting, and effective project execution.

We are seeking a detail oriented Project Administrative Coordinator to provide daily administrative and documentation support to our data center construction management team in Vernon, Texas. This position helps keep project records accurate, meetings organized, and information moving efficiently among project personnel.

We are seeking candidates who live in Vernon, Texas, or the surrounding area and can report to the Vernon site in person every workday. This is not a remote or hybrid position.

Key Responsibilities

• Maintain project logs, spreadsheets, trackers, contact lists, and organized digital files.
• Prepare and distribute meeting agendas, notes, action items, and routine project updates.
• Collect information from project staff and update weekly reports and status summaries.
• Track administrative due dates and follow up on outstanding documents and action items.
• Assist with document control, file naming, version accuracy, and record retrieval.
• Coordinate routine communication and scheduling with project staff, subcontractors, and vendors.
• Support onboarding logistics, site access requests, and basic equipment coordination for new team members.
• Provide general office and administrative support while following company and client procedures.

Required Skills and Experience

• Experience in an administrative coordinator, office assistant, or project support role.
• Working proficiency with Microsoft Excel, Word, Outlook, and PowerPoint, including routine spreadsheets and formatting.
• Strong organization, accuracy, follow through, and professional communication.
• Ability to manage multiple daily requests and meet deadlines with limited supervision.
• Ability to work onsite in Vernon, Texas, every workday.

Preferred Qualifications

• Administrative experience in construction, engineering, industrial projects, or another fast paced project environment.
• Familiarity with project documentation, shared drives, document management tools, or meeting coordination.

Education

High school diploma or equivalent required. Additional education or relevant training is a plus.

Why Join Us?

This is a full time opportunity with World Wide Professional Solutions. We offer a collaborative team environment, and benefits begin on your first day: