Onsite Project Administrative Coordinator (Vernon, TX)

World Wide Professional Solutions; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability coverage

Company matched retirement plan

Paid time off and holidays

Job summary

World Wide Professional Solutions seeks a detail oriented Project Administrative Coordinator to support the data center construction management team in Vernon, Texas, reporting to the Vernon site in person every workday. This full-time, non-remote position offers a collaborative team environment and comprehensive benefits.

The role requires strong organizational skills, proficiency with MS Office, and the ability to manage multiple daily requests with limited supervision.

Qualifications

• Experience in an administrative coordinator, office assistant, or project support role.
• Proficiency with Microsoft Excel, Word, Outlook, and PowerPoint, including routine spreadsheets and formatting.
• Strong organization, accuracy, follow through, and professional communication.

Responsibilities

• Maintain project logs, spreadsheets, trackers, contact lists, and organized digital files.
• Prepare and distribute meeting agendas, notes, action items, and routine project updates.
• Collect information from project staff and update weekly reports and status summaries.
• Track administrative due dates and follow up on outstanding documents and action items.
• Assist with document control, file naming, version accuracy, and record retrieval.
• Coordinate routine communication and scheduling with project staff, subcontractors, and vendors.
• Support onboarding logistics, site access requests, and basic equipment coordination for new team members.
• Provide general office and administrative support while following company and client procedures.

Skills

Administrative coordination

Office communication

Multitasking

On-site work readiness

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

World Wide Professional Solutions seeks a detail oriented Project Administrative Coordinator to support the data center construction management team in Vernon, Texas, reporting to the Vernon site in person every workday. This full-time, non-remote position offers a collaborative team environment and comprehensive benefits.

The role requires strong organizational skills, proficiency with MS Office, and the ability to manage multiple daily requests with limited supervision.