Administrative Coordinator

World Wide Professional Solutions; Wichita Falls (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Paid time off and holidays

Job summary

A leading project solutions organization is seeking an Administrative Coordinator to join their Data Center Construction Management team in Wichita Falls, Texas. The ideal candidate is detail-oriented and organized, with advanced skills in Microsoft Excel and PowerPoint. This full-time role involves providing administrative support, maintaining project documentation, and ensuring alignment within teams. Ideal applicants thrive in fast-paced environments and have experience in construction or similar project settings. Benefits include medical and vision insurance, a retirement plan, and paid time off.

Qualifications

• Advanced proficiency in Microsoft Excel, including formulas, charts, and pivot tables.
• Strong PowerPoint skills for preparing presentations.
• Exceptional attention to detail and organization.

Responsibilities

• Provide administrative support to project managers.
• Create and update tracking logs and reports.
• Assist with meeting coordination and documentation.

Skills

Advanced proficiency in Microsoft Excel

PowerPoint skills

Attention to detail

Strong verbal and written communication skills

Ability to manage competing priorities

Comfortable in fast-paced environments

Education

Associate’s or Bachelor’s degree in a related field

Job description

Join to apply for the Administrative Coordinator role at World Wide Professional Solutions.

World Wide Professional Solutions is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance.

We are seeking a detail-oriented and highly organized Project Administrative Coordinator to join our Data Center Construction Management team, supporting multiple large-scale, mission-critical facilities across Texas. This role plays a critical part in ensuring accurate documentation, reporting, and overall administrative support for a complex, fast-paced construction environment.

The ideal candidate thrives in high-pressure settings, is comfortable juggling multiple priorities, and brings advanced proficiency in Microsoft Excel and PowerPoint. We value experience, professionalism, and adaptability.

Location

Local to Wichita Falls, Texas. Project Locations: Stamford, TX; Haskell, TX; Vernon, TX.

Key Responsibilities

• Provide comprehensive administrative support to project managers and leadership teams.
• Create, maintain, and update tracking logs, reports, visual dashboards, and summary presentations to reflect project health and progress.
• Assist with the coordination of meetings, including preparing agendas, taking detailed minutes, and tracking action items.
• Monitor and drive deadlines for reports, deliverables, and internal project milestones.
• Collect, analyze, and summarize data to support key performance indicators (KPIs) and the continuous improvement cycle (PDCA).
• Maintain project documentation in compliance with client and company standards.
• Coordinate the flow of information between internal teams, subcontractors, and vendors.
• Support document control and file management systems to ensure accessibility and version accuracy.
• Assist with onboarding processes for new project team members and coordinate access and equipment requests.
• Communicate professionally with all levels of project personnel to ensure alignment on administrative and reporting needs.

Required Skills & Experience

• Advanced proficiency in Microsoft Excel (including formulas, charts, and pivot tables).
• Strong PowerPoint skills for preparing clear, professional presentations.
• Exceptional attention to detail and organization.
• Strong verbal and written communication skills.
• Proven ability to work independently and manage competing priorities.
• Comfortable working in a fast-paced and evolving project environment.
• Prior administrative experience in construction, engineering, or large project teams is highly preferred.

Preferred Qualifications

• Experience with construction documentation, scheduling, or project tracking tools.
• Familiarity with data analytics or reporting tools is a plus.
• Local candidates are strongly preferred due to the onsite nature of the position.

Education

• Associate’s or Bachelor’s degree in a related field preferred, but not required. Equivalent experience will be considered.

Why Join Us?

• This is a full-time opportunity with World Wide Professional Solutions.
• We offer a supportive and collaborative team environment, and our benefits begin on your first day:
• Life and Disability Coverage
• Company-Matched Retirement Plan
• Paid Time Off and Holidays

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative, General Business, and Analyst

Industries

Construction, Semiconductor Manufacturing, and Oil and Gas

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance