Senior Executive Assistant, Construction Operations

World Wide Professional Solutions; Vernon (TX); Presencial; USD 65.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Benefits begin on first day

Descripción de la vacante

World Wide Professional Solutions, based in Vernon, Texas, seeks a Senior Executive Assistant to deliver high-level administrative and operational support to senior construction leadership overseeing complex data center projects.

This on-site role requires discretion, strong executive communication, and the ability to anticipate priorities in a fast-paced construction environment, with daily in-person reporting to Vernon site leadership.

Formación

• Substantial experience providing direct administrative support to senior executives or senior operational leaders, preferably in construction, engineering, infrastructure, or another complex project environment.
• Demonstrated ownership of complex calendars, executive communications, confidential information, and competing high priority requests.
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Word.
• Excellent writing, editing, organization, judgment, and executive presence.
• Ability to synthesize complex information, work with minimal direction, and influence follow through across multiple stakeholders.
• Ability to work onsite in Vernon, Texas, every workday.

Responsabilidades

• Own and proactively manage complex executive calendars, meeting priorities, scheduling conflicts, and leadership communications.
• Coordinate executive meetings, leadership reviews, and site visits, including agendas, briefing materials, minutes, decisions, and follow through.
• Prepare, refine, and quality check executive presentations, correspondence, reports, and confidential materials.
• Consolidate project and operational inputs from multiple stakeholders into concise updates, trackers, and decision ready summaries.
• Manage action item follow up on behalf of leadership, elevate time sensitive issues, and drive closure across teams.
• Serve as a professional point of coordination between senior leaders, project managers, client facing teams, vendors, and internal functions.
• Coordinate travel, itineraries, visitor logistics, and executive expense documentation as needed.
• Maintain confidential records and handle sensitive personnel, commercial, and project information with discretion.
• Improve administrative processes, templates, document organization, and reporting rhythms to help leadership operate efficiently.
• Anticipate leadership needs and independently resolve scheduling, coordination, and communication issues.

Conocimientos

Calendar management

Executive communications

Travel coordination

Written communication

Discretion & judgment

On-site presence

PowerPoint

Excel

Outlook

Word

Educación

Bachelor’s degree

Herramientas

PowerPoint

Excel

Outlook

Word

Descripción del empleo

World Wide Professional Solutions is a project solutions organization committed to lean construction, collaborative contracting, and effective project execution.

We are seeking an experienced Senior Executive Assistant to provide high level administrative and operational support to senior construction leadership overseeing complex, mission critical data center projects. Based in Vernon, Texas, this position is a trusted partner to leadership, requiring sound judgment, discretion, strong executive communication, and the ability to anticipate priorities in a fast moving construction environment.

We are seeking candidates who live in Vernon, Texas, or the surrounding area and can report to the Vernon site in person every workday. This is not a remote or hybrid position.

Key Responsibilities

• Own and proactively manage complex executive calendars, meeting priorities, scheduling conflicts, and leadership communications.
• Coordinate executive meetings, leadership reviews, and site visits, including agendas, briefing materials, minutes, decisions, and follow through.
• Prepare, refine, and quality check executive presentations, correspondence, reports, and confidential materials.
• Consolidate project and operational inputs from multiple stakeholders into concise updates, trackers, and decision ready summaries.
• Manage action item follow up on behalf of leadership, elevate time sensitive issues, and drive closure across teams.
• Serve as a professional point of coordination between senior leaders, project managers, client facing teams, vendors, and internal functions.
• Coordinate travel, itineraries, visitor logistics, and executive expense documentation as needed.
• Maintain confidential records and handle sensitive personnel, commercial, and project information with discretion.
• Improve administrative processes, templates, document organization, and reporting rhythms to help leadership operate efficiently.
• Anticipate leadership needs and independently resolve scheduling, coordination, and communication issues.

Required Skills and Experience

• Substantial experience providing direct administrative support to senior executives or senior operational leaders, preferably in construction, engineering, infrastructure, or another complex project environment.
• Demonstrated ownership of complex calendars, executive communications, confidential information, and competing high priority requests.
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Word.
• Excellent writing, editing, organization, judgment, and executive presence.
• Ability to synthesize complex information, work with minimal direction, and influence follow through across multiple stakeholders.
• Ability to work onsite in Vernon, Texas, every workday.

Preferred Qualifications

• Experience supporting construction executives, program directors, regional operations leaders, or leadership teams on large capital projects.
• Experience with project reporting, executive dashboards, project controls information, or complex meeting cadences.
• Experience coordinating across distributed project teams and external partners.

Education

Bachelor’s degree preferred. Equivalent senior level executive support experience will be considered.

Why Join Us?

This is a full time opportunity with World Wide Professional Solutions. We offer a collaborative team environment, and benefits begin on your first day: