Onsite Project Administrative Coordinator, Vernon TX

World Wide Professional Solutions; Vernon (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

World Wide Professional Solutions in Vernon, Texas is seeking a detail-oriented Project Administrative Coordinator to provide daily administrative and documentation support to the data center construction management team. This role helps maintain project records, organize meetings, and move information efficiently among project personnel.

Candidates must live in Vernon or surrounding areas and report to the Vernon site in person each workday; this is not remote or hybrid.

Qualifications

• Experience in an administrative coordinator, office assistant, or project support role.
• Proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong organization, accuracy, follow-through, and professional communication.
• Ability to manage multiple daily requests and meet deadlines with limited supervision.
• Ability to work onsite in Vernon, Texas, every workday.

Responsibilities

• Maintain project logs, spreadsheets, trackers, contact lists, and organized digital files.
• Prepare and distribute meeting agendas, notes, action items, and routine project updates.
• Collect information from project staff and update weekly reports and status summaries.
• Track administrative due dates and follow up on outstanding documents and action items.
• Assist with document control, file naming, version accuracy, and record retrieval.
• Coordinate routine communication and scheduling with project staff, subcontractors, and vendors.
• Support onboarding logistics, site access requests, and basic equipment coordination for new team members.
• Provide general office and administrative support while following company and client procedures.

Education

High school diploma or equivalent

Job description

World Wide Professional Solutions in Vernon, Texas is seeking a detail-oriented Project Administrative Coordinator to provide daily administrative and documentation support to the data center construction management team. This role helps maintain project records, organize meetings, and move information efficiently among project personnel.

Candidates must live in Vernon or surrounding areas and report to the Vernon site in person each workday; this is not remote or hybrid.