Project Administrative Assistant - Travel, Scheduling & Docs

Bechtel Corporation; Town of Clay (NY); On-site; USD 51,000 - 78,000; Full time

Job summary

Bechtel Corporation in Clay, NY seeks an administrative professional to support a manager with calendar management, travel coordination, and expense reporting. You will prepare presentations, manage communications, and assist with document management using ECMS/Aconex.

The role requires 1–2 years of related experience, strong organizational and communication skills, and the ability to work independently in a fast-paced environment.

Qualifications

• 1–2 years of related experience.
• Intermediate to advanced Microsoft Office proficiency.
• Working knowledge of SharePoint, Visio, Teams and Concur.
• Excellent oral and written communication; attention to detail.
• Able to handle confidential information and work independently.
• Experience interfacing with management and customers.
• Professional demeanor with strong organizational skills.
• Working knowledge of ECMS or similar document systems.

Responsibilities

• Maintain a hard copy or electronic calendar for manager(s).
• Independently schedule and reschedule appointments with detail.
• Meet regularly with manager(s) to prioritize workload.
• Coordinate travel arrangements (domestic and international) and itineraries.
• Manage expense reports through Concur.
• Organize facilities, catering, and meetings.
• Create and distribute meeting materials and presentations.
• Process project correspondence and meeting notes.
• Assist with internal moves and space changes.
• Handle mail and use ECMS for project records.

Skills

Calendar management

Travel coordination

Microsoft Office

Communication

Organizational skills

Confidential information handling

Independence

Interfacing with management

Tools

ECMS

Aconex

SharePoint

Visio

Teams

Concur

MS Office

Job description

Bechtel Corporation in Clay, NY seeks an administrative professional to support a manager with calendar management, travel coordination, and expense reporting. You will prepare presentations, manage communications, and assist with document management using ECMS/Aconex.

The role requires 1–2 years of related experience, strong organizational and communication skills, and the ability to work independently in a fast-paced environment.