Project Administrative Assistant - Office & Travel Support

Bechtel Global Corporation; Millersport (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

Bechtel is seeking an Administrative Assistant to provide day-to-day project support in Millersport, OH. The role requires professional office experience, strong organizational skills, and proficiency with Microsoft 365 to coordinate calendars, travel, and documentation.

The successful candidate will maintain schedules, prepare reports, and support meetings and communications across the project team, ensuring confidentiality and efficient office operations.

Qualifications

• Experience supporting teams in a professional office environment preferred.

Responsibilities

• Performs administrative and clerical support duties for assigned managers and teams.
• Formats, proofreads, and distributes correspondence, reports, presentations, and other documents using approved software applications.
• Coordinates and schedules meetings, conference calls, and team events, including room reservations and meeting logistics.
• Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate. Assists in preparing agendas, meeting materials, and meeting minutes as required.
• Coordinates domestic travel arrangements and prepares travel itineraries.
• Prepares and processes expense reports using Concur or other approved systems.
• Maintains and distributes departmental information, contact lists, and records as assigned. Receives and directs phone calls, visitors, and inquiries in a professional manner. Assists with office operations, including supply management, shipping requests, and general administrative support. Handles sensitive and confidential information appropriately.
• Stays informed of key priorities and commitments of supported managers and teams. Performs other administrative duties as assigned

Skills

Organizational skills

Time management

Communication skills

MS 365 proficiency

Education

Experience in professional office environment

Tools

Concur

Microsoft 365

Job description

Bechtel is seeking an Administrative Assistant to provide day-to-day project support in Millersport, OH. The role requires professional office experience, strong organizational skills, and proficiency with Microsoft 365 to coordinate calendars, travel, and documentation.

The successful candidate will maintain schedules, prepare reports, and support meetings and communications across the project team, ensuring confidentiality and efficient office operations.