Part-Time Project Controls Administrator (Hybrid)

Bechtel; United States; Hybrid; USD 49,000 - 67,000; Part time

Job summary

Bechtel is seeking an Administrative Assistant in Clay, NY for a part-time telework arrangement. The role supports a project team, coordinating travel, expense reports, and drafting correspondence while handling confidential information and aligning priorities with the project manager.

Candidates should have 1–2 years of related experience, strong MS Office skills, and excellent communication. This position offers growth potential within Bechtel's Manufacturing and Technology unit and requires

Qualifications

• Requires 1-2 years of related experience.
• Proficient with Microsoft Office Suite; SharePoint, Visio, Teams and Concur beneficial.
• Experience handling confidential information and coordinating with management and customers.

Responsibilities

• Maintain a hard copy or electronic calendar for manager(s).
• Independently schedule and reschedule appointments with detailed items.
• Meet regularly with manager(s) to discuss key issues and priorities.
• Coordinate travel arrangements (domestic and international) and prepare itineraries.
• Manage expense reports through Concur.
• Organize facilities and catering for meetings and events.
• Create, organize, and distribute meeting materials and presentations.
• Handle internal moves and space changes as needed.
• Process project correspondence, notes, and minutes.

Skills

Communication skills

Organizational skills

Independent worker

Overtime flexibility

Tools

Microsoft Office

SharePoint

Visio

Teams

Concur

ECMS

Aconex

Job description

Bechtel is seeking an Administrative Assistant in Clay, NY for a part-time telework arrangement. The role supports a project team, coordinating travel, expense reports, and drafting correspondence while handling confidential information and aligning priorities with the project manager.

Candidates should have 1–2 years of related experience, strong MS Office skills, and excellent communication. This position offers growth potential within Bechtel's Manufacturing and Technology unit and requires