Administrative Assistant, Project & Travel Coordinator

Bechtel Corporation; Town of Clay (NY); On-site; USD 51,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, vision plans

401K with matching

Discretionary bonuses

Paid time off (160 hours annually)

Nine paid holidays

Job summary

Bechtel Corporation in Clay, NY seeks an administrative professional to support executives and project teams. The role involves calendar management, travel planning, expense reporting, and drafting correspondence to maintain project momentum.

Ideal candidates have 1–2 years of related experience, strong MS Office and SharePoint skills, and a professional demeanor. The position offers Full-Time Office/Project telework with comprehensive benefits.

Qualifications

• Requires 1–2 years of related experience.
• Proficient in Microsoft Office; experience with ECMS preferred.
• Strong written and verbal communication and organization skills.

Responsibilities

• Maintain a hard copy or electronic calendar for manager(s).
• Independently schedule and reschedule appointments with detailed items.
• Meet regularly with managers to align on priorities.
• Coordinate travel (domestic and international) and prepare itineraries.
• Manage expense reports through Concur.
• Organize facilities and catering for conferences, meetings, training, or events.
• Prepare presentations and materials for meetings.
• Process project correspondence, notes, and meeting minutes.
• Assist with internal moves and space changes.
• Handle mail and document management using ECMS.

Skills

MS Office Suite

SharePoint

Visio

Teams

Concur

Communication skills

Organization

Discretion

Independent worker

Overtime flexibility

Tools

ECMS

Aconex

Job description

Bechtel Corporation in Clay, NY seeks an administrative professional to support executives and project teams. The role involves calendar management, travel planning, expense reporting, and drafting correspondence to maintain project momentum.

Ideal candidates have 1–2 years of related experience, strong MS Office and SharePoint skills, and a professional demeanor. The position offers Full-Time Office/Project telework with comprehensive benefits.