Site Admin Assistant: Calendar & Travel Coordinator

Bechtel Corporation; Chandler (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Bechtel Corporation in Chandler, AZ is seeking an administrative professional to support managers with calendar management, travel planning, expense processing, and professional correspondence. The role requires initiative, discretion, and strong communication skills as part of a busy project environment.

The ideal candidate will handle routine and complex tasks, coordinate meetings and materials, and maintain confidential information with professionalism and consistency.

Qualifications

• Requires 1-2 years of related experience.
• Excellent oral and written communication skills.
• Proficient in Microsoft Office, SharePoint and Concur.
• Strong organizational skills with attention to detail.
• Ability to work independently and handle confidential information.

Responsibilities

• Maintain a hard copy or electronic calendar for manager(s).
• Schedule and reschedule appointments based on priorities and provide detail.
• Coordinate travel arrangements (domestic and international) and prepare itineraries.
• Process expense reports using Concur and organize meetings and materials.
• Create and distribute presentations for meetings and events.
• Assist with internal moves and space changes and manage mail.
• Use ECMS to process project records and order office supplies.
• Perform other duties assigned by manager(s).

Skills

Microsoft Office

Calendar management

Communication skills

Organization

Interfacing with management

Proficiency with Teams

SharePoint

Concur

Visio

ECMS

Tools

SharePoint

Visio

Teams

Concur

ECMS

Job description

Bechtel Corporation in Chandler, AZ is seeking an administrative professional to support managers with calendar management, travel planning, expense processing, and professional correspondence. The role requires initiative, discretion, and strong communication skills as part of a busy project environment.

The ideal candidate will handle routine and complex tasks, coordinate meetings and materials, and maintain confidential information with professionalism and consistency.