Construction Admin & Travel Coordinator

Bechtel Global Corporation; Town of Clay (NY); On-site; USD 72,000 - 97,000; Full time

Job summary

Bechtel is seeking an experienced administrative professional to perform high‑level administrative duties in Clay, NY, coordinating travel, preparing expense reports, and drafting correspondence with discretion and protocol knowledge. You will anticipate problems and manage shifting priorities to support the executive team.

This full‑time, on‑site role in Clay offers a salary range of $72,000–$97,200 annually, with relocation options for families and a comprehensive benefits package through

Responsibilities

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
• Handles routine and complicated items independently and anticipates problems and changing priorities
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
• Maintains a file of important matters for the executive's attention upon return
• Anticipates changing priorities and problems, alerting the manager as required
• Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
• Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
• Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
• Assigns document numbers and enters into Bechtel electronic document management system

Job description

Bechtel is seeking an experienced administrative professional to perform high‑level administrative duties in Clay, NY, coordinating travel, preparing expense reports, and drafting correspondence with discretion and protocol knowledge. You will anticipate problems and manage shifting priorities to support the executive team.

This full‑time, on‑site role in Clay offers a salary range of $72,000–$97,200 annually, with relocation options for families and a comprehensive benefits package through