Project Administrative Assistant

LHH Recruitment Solutions; Mesa (AZ); On-site; USD 36,000 - 40,000; Full time

Job summary

LHH Recruitment is seeking an experienced Project Administrative Assistant to support a busy construction team in Mesa, AZ. This on-site role runs Monday–Friday, with pay up to $29 per hour.

The ideal candidate has 2+ years in project administration within construction, strong billing experience, and solid Microsoft Office skills. A focus on organization and communication will help manage multiple projects and deadlines effectively.

Qualifications

• 2+ years in a project administrative or project coordination role within the construction industry.
• Hands-on experience with project billing, invoicing, and related documentation.
• Strong organizational skills with the ability to manage multiple projects and deadlines.

Responsibilities

• Provide administrative support to project managers and construction teams throughout the project lifecycle.
• Assist with project setup, documentation, tracking, and closeout activities.
• Prepare, process, and track customer invoices, progress billings, and project-related expenses.
• Monitor project schedules, deadlines, budgets, and deliverables.
• Maintain accurate project files, contracts, purchase orders, change orders, and other documentation.
• Assist with subcontractor coordination, vendor communications, and tracking required paperwork.
• Track billing milestones, approvals, and outstanding documentation to ensure timely invoicing.
• Prepare reports, spreadsheets, and project status updates for management.
• Coordinate meetings, maintain calendars, and follow up on outstanding project items.
• Provide general administrative support to ensure smooth day-to-day project operations.

Skills

Project coordination

Billing/invoicing

Organizational skills

Communication

Tools

Microsoft Excel

Microsoft Outlook

Job description

Project Administrative Assistant

LHH Recruitment is seeking an experienced Project Administrative Assistant to support a busy construction team in Mesa.

The ideal candidate will have previous experience supporting construction projects, a strong understanding of project coordination, and hands-on experience with project billing and administrative processes. This role is fully onsite, Monday-Friday and is compensating up to 29/hr.

Key Responsibilities

• Provide administrative support to project managers and construction teams throughout the project lifecycle.
• Assist with project setup, documentation, tracking, and closeout activities.
• Prepare, process, and track customer invoices, progress billings, and project-related expenses.
• Monitor project schedules, deadlines, budgets, and deliverables.
• Maintain accurate project files, contracts, purchase orders, change orders, and other documentation.
• Assist with subcontractor coordination, vendor communications, and tracking required paperwork.
• Track billing milestones, approvals, and outstanding documentation to ensure timely invoicing.
• Prepare reports, spreadsheets, and project status updates for management.
• Coordinate meetings, maintain calendars, and follow up on outstanding project items.
• Provide general administrative support to ensure smooth day-to-day project operations.

Qualifications

• 2+ years of experience in a project administrative or project coordination role within the construction industry is required.
• Working knowledge of the construction project lifecycle, from project initiation through completion and closeout.
• Hands-on experience with project billing, invoicing, and related documentation is required.
• Familiarity with contracts, purchase orders, change orders, and subcontractor documentation.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Excellent communication skills and strong attention to detail.

Pay Details: $26.00 to $29.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

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