Administrative Assistant (Construction Project Coordinator)

LHH Recruitment Solutions; Phoenix (AZ); On-site; USD 36,000 - 41,000; Full time

Job summary

LHH Recruitment Solutions in Phoenix is partnering with a Construction company to hire a Construction Administrative Assistant/Project Coordinator for a full-time, on-site role. You will create proposals, reconcile billing, submit submittals, coordinate material deliveries, run payroll, and assist field supervisors.

Candidates need 2+ years in construction admin, QuickBooks and MS Office proficiency, and strong communication.

Qualifications

• 2+ years of admin or coordinator experience in construction.
• Proficient with QuickBooks and Microsoft Office.
• AIA billing experience preferred.
• Strong communication and interpersonal skills.
• Fast typer (40+ WPM).

Responsibilities

• Create and manage customer proposals and quotes.
• Reconcile all billing.
• Submit change orders.
• Support supervisors with material purchases and ordering.
• Run certified payroll and manage timesheets.
• Track expenditures and job costing.
• Coordinate delivery of materials.
• Manage vendor accounts and COIs.
• Lien waivers / pre-liens.

Skills

Communication

Typing speed

Teamwork

PM principles

Tools

QuickBooks

AIA Billing

Excel

Word

PowerPoint

SAGE 100

Job description

LHH Recruitment Solutions is partnering with a Construction company in Phoenix,AZ that is looking for an Construction Administrative Assistant/Project Coordinator to join their team. This is a full-time Monday through Friday, fully on-site position paying $26.00-$30.00per hour depending on experience.

Job Description:

• Create and Manage Customer Proposals/Quotes
• Reconcile all Billing
• Contract Submittals - Textura System Experience A Plus
• Submit Change Orders
• Supporting all Supervisors in the field with material purchases/ordering
• Run Certified Payroll and handle all employee timesheets
• Tracking all expenditures
• Job Costing expenditures
• Coordinating Delivery of Materials
• Manage Vendor Accounts
• Certificate of Insurance
• Lien Waivers/ Pre-liens

Requirements:

• 2+ years recent experience at a Construction Company or General Contractor in an Admin or Coordinator role.
• QuickBooks experience
• AIA Billing is highly preferred
• Microsoft Suite including proficiency within Excel
• Strong understanding of construction project management principles and practices.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SAGE 100 is preferred.
• Ability to type 40+ words per minute with accurate spelling.

Pay Details: $26.00 to $30.00 per hour Search managed by: Morgan Ross

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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