Administrative Assistant

LHH; Woodbridge Township (NJ); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Commuter benefits

Paid leave

Job summary

LHH is seeking an Administrative Assistant for a temporary indefinite, in-office role. The position is based in Woodbridge Township, NJ, with standard hours 8:00 AM–5:00 PM, Monday–Friday. The role supports facilities and requires strong written and verbal communication with a flexible, roll-up-your-sleeves attitude.

The candidate will manage calls, visitors, mail, meeting logistics, and office supplies while coordinating with executives and maintaining confidentiality.

Qualifications

• At least 1 year of related administrative experience.
• Professional and courteous phone demeanor.
• Proficient in Microsoft Office Suite.

Responsibilities

• Answer all incoming phone calls, transferring calls and taking messages when needed.
• Greet and assist visitors coming into the office.
• Work with c-level executives while maintaining confidentiality.
• Handle incoming and outgoing mail.
• Keep kitchen and pantry stocked with necessary supplies and food and beverage items.
• Order out of stock supplies.
• Ensure conference rooms are neat and tidy and prepared with necessary equipment at all times.
• Assist in preparation for on site meetings including room set up, ordering lunches, and resetting the conference room post meeting.

Skills

Reception/Administration

Phone etiquette

Team collaboration

Tools

Microsoft Office Suite

Job description

Type of Employment: Temporary indefinite

In Office/Hybrid/Remote: In office

Hourly: $22/hr

Job Summary:

LHH is working with a medical manufacturing organization to hire an Administrative Assistant on a temporary indefinite basis to support the facilities team. This role is 100% in the office with hours from Monday through Friday 8:00AM to 5:00PM with a 1-hour break (40-hour work week). The qualified should have prior reception/administration experience with strong written and verbal communication skills and “roll up your” sleeves attitude.

Responsibilities:

• Answer all incoming phone calls, transferring calls and taking messages when needed


• Greet and assist visitors coming into the office


• Work with c-level executives while maintaining confidentiality


• Handle incoming and outgoing mail


• Keep kitchen and pantry stocked with necessary supplies and food and beverage items


• Order out of stock supplies


• Ensure conference rooms are neat and tidy and prepared with necessary equipment at all times


• Assist in preparation for on site meetings including room set up, ordering lunches, and resetting the conference room post meeting

Required Experience:

• At least 1 year of related administrative experience


• Professional and courteous phone demeanor


• Proficient in Microsoft Office Suite


• Can do attitude – willing to lend a hand where needed


• Ability to work with all levels of team members

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act


• Los Angeles City Fair Chance Ordinance


• Los Angeles County Fair Chance Ordinance for Employers