Construction Administrative Assistant

CLMI Group; Gardena (CA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Paid Time Off (Sick & Public Holidays)

Training & Development

Performance Bonus Opportunities

Job summary

CLMI Group seeks a Construction Administrative Assistant to support project managers and field staff on multifamily and commercial developments in the Los Angeles area. This on-site role requires hands-on construction admin experience and the ability to manage submittals, RFIs, and daily reports with accuracy.

You will maintain project files, coordinate meetings, assist with procurement and payroll documentation, and ensure logging and distribution of documents across teams.

Qualifications

• Minimum 3 years of administrative experience in construction (multifamily or residential preferred).
• Familiarity with construction terminology, workflows, and documentation (RFIs, submittals, change orders).
• Proficiency in Microsoft Office; experience with construction mgmt software a plus.

Responsibilities

• Provide admin support to project managers, superintendents, and field staff.
• Prepare, organize, and maintain project docs (submittals, RFIs, COs, daily reports).
• Track subcontractor COIs, licenses, and compliance docs.

Skills

Administrative experience in construct

Organizational skills

Communication skills

Independent worker

Multitasking

Tools

Microsoft Office

Procore

Buildertrend

Job description

Job Title: Construction Administrative Assistant

Location: Los Angeles, CA (On-Site)

Employment Type: Full-Time

About The Role

We are seeking a detail-oriented Construction Administrative Assistant to support day-to-day operations for a client working on multifamily and commercial development projects in the Los Angeles area. This on-site role is ideal for someone with hands-on construction industry experience who thrives in a fast-paced job site or field office environment and can juggle documentation, coordination, and communication across project teams.

Key Responsibilities

• Provide administrative support to project managers, superintendents, and field staff
• Prepare, organize, and maintain project documentation, including submittals, RFIs, change orders, and daily reports
• Track subcontractor certificates of insurance, licenses, and compliance documentation
• Assist with scheduling meetings, site visits, and inspections
• Maintain accurate project files (digital and physical) and ensure documents are properly logged and distributed
• Coordinate communication between the field office, subcontractors, vendors, and clients
• Support procurement processes, including purchase orders and material tracking
• Assist with certified payroll documentation and compliance reporting as needed
• Take meeting minutes and distribute action items
• Perform general office duties: answering phones, managing correspondence, ordering supplies

Requirements

Qualifications

• Minimum 3 years of administrative experience specific to the construction industry (multifamily or residential development experience strongly preferred)
• Familiarity with construction terminology, workflows, and documentation (RFIs, submittals, change orders, etc.)
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with construction management software (e.g., Procore, Buildertrend) a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities in a deadline-driven environment
• Must be able to work on-site full-time in Los Angeles, CA

Preferred Qualifications

• Experience supporting public works or prevailing wage projects
• Familiarity with certified payroll and Labor Compliance Program (LCP) requirements

Benefits

Client Benefits

• Paid Time Off (Sick & Public Holidays)
• Training & Development
• Performance Bonus Opportunities