Administrative Assistant

LHH; Sparks (NV); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Paid leave

Job summary

LHH is seeking a Construction Support Specialist to join our Sparks, NV team. You will independently manage field administrative workflows, ensure timely timecard submission, and coordinate documentation and safety certifications across multiple projects.

Responsibilities include onboarding craft hires, maintaining Box folder structure, and providing hands-on support for field operations software. This role requires strong organization and proactive problem-solving in a fast-paced construction

Qualifications

• Requires 3–5+ years of progressive administrative experience supporting commercial construction operations or engineering project teams.
• High proficiency with Box, Excel, and mobile workflow tools.
• Able to work independently with minimal supervision and manage multiple projects.

Responsibilities

• Own end-to-end timecard collection, verification, and superintendent sign-off to ensure weekly submission compliance.
• Prioritize project-specific support tasks across multiple jobsites and remove bottlenecks.
• Audit field labor data and documentation for monthly program submittals.
• Organize Box project folders for regional consistency and accessibility.
• Coordinate safety certifications and recertifications with the Safety Team.
• Facilitate onboarding and ensure complete digital intake on iPads at site orientation.
• Assist with regional iPad asset tracking and hardware swaps.
• Provide training on construction operations software and mobile timekeeping apps.
• Identify bottlenecks and propose workflow improvements to leadership.
• Perform other duties as assigned.

Skills

Timecard management

Independent work

Communication

Multitask

Education

High school diploma or GED

2-year/4-year degree preferred

Tools

Box

Excel

Mobile apps

Timekeeping systems

Job description

We’re looking for The Construction Support Specialist , to join a leading client in Sparks, NV, . The Construction Support Specialist - Field operates with autonomy and construction operations experience to provide comprehensive administrative relief to field leadership, independently managing project-specific support workflows, driving weekly timecard completion, partnering with Safety on certification tracking, and optimizing Box project documentation consistency.

Position- Construction Support Specialist

Location: Sparks, NV 89434

What You’ll Do:

• Manages the end-to-end timecard collection, verification, and superintendent sign-off process across assigned projects, ensuring 100% submission compliance prior to weekly deadlines.
• Independently manages and prioritizes project-specific support tasks across multiple jobsites, anticipating superintendent administrative needs to remove operational bottlenecks.
• Audits, compiles, and reconciles field-level labor data and compliance documentation required for monthly Equality Funds and Market Recovery program submittals.
• Partners with field leadership to systematically review, organize, and audit Box project folder structures to ensure strict regional consistency and document accessibility.
• Proactively monitors safety certification compliance for all project craft personnel, identifies upcoming expirations, and leads recertification coordination and training logistics in collaboration with the Safety Team.
• Facilitates in-person Day 1 onboarding orientations for craft new hires, verifying complete digital intake packet completion on provisioned iPads and confirming site orientation checklists.
• Assists the Construction Support Specialist - Technical Operations with the regional iPad asset pool, including tracking assignments and coordinating physical hardware swaps.
• Provides hands-on training and troubleshooting support to field leadership on construction operations software and mobile timekeeping applications.
• Identifies recurring field administrative bottlenecks and submits actionable feedback and draft workflow improvements to the Lead and Supervisor.
• Other duties as assigned.

What You’ll Do

• High school diploma or GED equivalent required; an associate or bachelor’s degree in construction management, business, or related discipline is preferred.
• 3 to 5+ years of progressive administrative experience directly supporting commercial construction operations, specialty trade contracting, or engineering project teams.
• Demonstrated capability to work independently with minimal day-to-day supervision, proactively anticipating superintendent administrative requirements and resolving operational roadblocks.
• Strong proficiency with electronic timekeeping systems, cloud file storage (Box), spreadsheet data analysis (Excel), and mobile workflow tools.
• Solid understanding of construction field operations, trade craft labor classifications, and jobsite safety documentation standards.
• Excellent interpersonal and relationship-management skills, with the ability to communicate assertively and collaboratively with field crews, general superintendents, and project executives.
• Able to demonstrate consistent and reliable attendance.
• Able to learn new programs and processes.
• Demonstrated experience with producing and editing work product documents with accuracy.
• Well organized with ability to multitask between several projects delegated by multiple parties.
• Demonstrated experience as a team player and able to achieve assigned performance goals.
• Ability to handle pressure and hectic pace.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets the individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers