Onsite Construction Project Admin & Billing

LHH; Mesa (AZ); On-site; USD 36,000 - 40,000; Full time

Job summary

LHH Recruitment is seeking an experienced Project Administrative Assistant to support a busy construction team in Mesa, AZ. This on-site role runs Monday–Friday, with pay up to $29 per hour.

The ideal candidate has 2+ years in project administration within construction, strong billing experience, and solid Microsoft Office skills. A focus on organization and communication will help manage multiple projects and deadlines effectively.

Qualifications

• 2+ years in a project administrative or project coordination role within the construction industry.
• Hands-on experience with project billing, invoicing, and related documentation.
• Strong organizational skills with the ability to manage multiple projects and deadlines.

Responsibilities

• Provide administrative support to project managers and construction teams throughout the project lifecycle.
• Assist with project setup, documentation, tracking, and closeout activities.
• Prepare, process, and track customer invoices, progress billings, and project-related expenses.
• Monitor project schedules, deadlines, budgets, and deliverables.
• Maintain accurate project files, contracts, purchase orders, change orders, and other documentation.
• Assist with subcontractor coordination, vendor communications, and tracking required paperwork.
• Track billing milestones, approvals, and outstanding documentation to ensure timely invoicing.
• Prepare reports, spreadsheets, and project status updates for management.
• Coordinate meetings, maintain calendars, and follow up on outstanding project items.
• Provide general administrative support to ensure smooth day-to-day project operations.

Skills

Project coordination

Billing/invoicing

Organizational skills

Communication

Tools

Microsoft Excel

Microsoft Outlook

Job description

LHH Recruitment is seeking an experienced Project Administrative Assistant to support a busy construction team in Mesa, AZ. This on-site role runs Monday–Friday, with pay up to $29 per hour.

The ideal candidate has 2+ years in project administration within construction, strong billing experience, and solid Microsoft Office skills. A focus on organization and communication will help manage multiple projects and deadlines effectively.