Project Administrative Assistant

Bishop & Company, Inc.; Honolulu (HI); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Parking provided

Excellent benefits package

Job summary

Bishop & Company, Inc. is seeking a Project Administrative Assistant to support the project team in Honolulu, helping keep schedules, documents, and communications organized.

This full-time, on-site role reports to project managers and works closely with leadership, clients, and contractors. The ideal candidate has 2+ years of admin experience, strong MS Office skills, attention to detail, and the ability to work independently.

Qualifications

• Minimum of 2 years of administrative support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to work independently and take initiative.
• Professional appearance and demeanor.
• Valid Hawaii driver's license required.
• Associate degree preferred; equivalent experience considered.
• Construction industry experience or interest in construction/project management is a plus.
• Experience in AI a plus!

Responsibilities

• Provide administrative support to project managers and company leadership
• Coordinate schedules, meetings, and project-related activities
• Prepare meeting agendas, take notes, and distribute follow-up information
• Answer and route incoming phone calls and correspondence
• Attend project and site meetings as needed
• Maintain project files, records, and documentation
• Track project deadlines and assist with scheduling updates
• Communicate with clients, vendors, and internal team members
• Assist with special projects and other administrative duties as assigned

Skills

Administrative support

Microsoft Office

Organization & time management

Communication skills

Attention to detail

Independent work

Driver's license

Education

Associate degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

Project Administrative Assistant Honolulu, HI | Direct Hire | Full-Time | On-Site Bishop & Company is seeking a reliable and proactive Project Administrative Assistant for a growing construction company in Honolulu.

This is an excellent opportunity for an organized professional who enjoys supporting project teams, coordinating schedules, and ensuring projects run smoothly from start to finish.

In this role, you will work closely with project managers, company leadership, clients, and contractors to keep projects organized, communications on track, and administrative processes running efficiently.

Responsibilities

• Provide administrative support to project managers and company leadership
• Coordinate schedules, meetings, and project-related activities
• Prepare meeting agendas, take notes, and distribute follow-up information
• Answer and route incoming phone calls and correspondence
• Attend project and site meetings as needed
• Maintain project files, records, and documentation
• Track project deadlines and assist with scheduling updates
• Communicate with clients, vendors, and internal team members
• Assist with special projects and other administrative duties as assigned

Qualifications

• Minimum of 2 years of administrative support experience
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint
• Strong organizational, multitasking, and time management skills
• Excellent verbal and written communication skills
• High attention to detail and accuracy
• Ability to work independently and take initiative
• Professional appearance and demeanor
• Valid Hawaii driver's license required
• Associate degree preferred; equivalent experience considered
• Construction industry experience or interest in construction/project management is a plus
• Experience in AI a plus!

Position Details

• Type: Direct Hire
• Location: Honolulu, HI
• Schedule: Monday-Friday, 40 hours per week
• Salary: $41,000-$52,000 annually, depending on experience
• Parking: Provided
• No relocation assistance available
• In-state applicants only

Benefits

Excellent benefits package.