Administrative Assistant

Coffman Engineers; Honolulu (HI); On-site; USD 30,307 - 39,950; Full time

Benefits offered by this job

Comprehensive benefits

Flexible PTO program

Professional development opportunities

Regular employee activities

Job summary

Coffman Engineers in Honolulu is seeking an Administrative Assistant to support our office operations. You will be the first point of contact for employees and clients, handling word processing, scheduling, and front-desk duties.

Ideal candidates have a two-year degree (or equivalent) and at least three years of related experience, plus strong communication and organizational skills. We offer comprehensive benefits and a collaborative work environment.

Qualifications

• Two-year degree or equivalent strongly preferred; four-year degree a plus.
• 3+ years of related administrative experience.
• Proficiency with Microsoft Office 365 applications.
• Excellent communication and organization skills.
• Experience with Accounting and SpecsIntact is a plus.
• Valid driver’s license.
• Ability to lift 10‑15 lbs.

Responsibilities

• Word-processing and proposal support.
• Archiving and facilities management.
• Travel assistance and event coordination.
• Front-desk management, including answering the phone and referring inquiries.

Skills

Communication skills

Organizational skills

Proactive

Front-desk management

Education

Two-year degree or equivalent

Tools

Microsoft Office 365

SpecsIntact

Job description

Administrative Assistant – Honolulu

We are looking for a proactive Administrative Assistant to support our Honolulu office. The position is the first point of contact for employees and clients and involves a variety of tasks.

Responsibilities

The role includes, but is not limited to, word‑processing, proposal support, archiving, facilities management, travel assistance, event coordination, and front‑desk management, including answering the phone and referring inquiries.

Qualifications

• Two‑year degree or equivalent strongly preferred; four‑year degree a plus.
• 3+ years of related administrative experience.
• Proficiency with Microsoft Office 365 applications.
• Excellent communication and organization skills.
• Experience with Accounting and SpecsIntact is a plus.
• Valid driver’s license.
• Ability to lift 10‑15 lbs.

Compensation

Hourly: $22.00 – $29.00 (depending on experience).

This position is not eligible for sponsorship.

Benefits

Comprehensive benefits, flexible PTO program, supportive office environment, professional development opportunities, and regular employee activities.

Equal Opportunity Statement

This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law.