Administrative Support for Government Affairs Group

Bishop & Company, Inc.; Honolulu (HI); On-site; USD 33,000 - 37,000; Full time

Job summary

Bishop & Company, Inc. in Honolulu is seeking an Administrative Assistant to support a busy Government Affairs team. This role requires a detail-oriented professional who can manage multiple priorities with confidentiality and professionalism.

The position involves tracking legislation, preparing documents, scheduling, coordinating meetings, drafting correspondence, and maintaining files. Direct hire, full-time, with a competitive hourly pay rate of $24-$27.

Qualifications

• Detail-oriented administrative experience preferred.
• Experience with scheduling and document preparation.
• Familiarity with legislative tracking is a plus.
• Proficiency in MS Word and office productivity software.

Responsibilities

• Prepare testimony templates and assist with testimony submissions.
• Generate and maintain bill tracking reports using legislative databases.
• Monitor hearing notices and maintain calendars.
• Provide scheduling and administrative support as needed.
• Assist with meeting coordination and preparation.
• Draft and prepare correspondence and other documents.
• Maintain files, records, and related documentation.
• Perform general clerical and administrative duties.
• Support special projects and other duties as assigned.

Skills

Organizational skills

Communication

Confidentiality

Multitasking

Attention to detail

Problem solving

Independent work

Tools

Microsoft Word

Job description

Administrative Assistant – Government Affairs

Honolulu, HI | Full-Time | $24-$27/hour | Direct Hire

Bishop & Company is seeking a highly organized and team-oriented Administrative Assistant to support a busy Government Affairs team in Honolulu. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys working with deadlines, and can effectively manage multiple priorities while maintaining confidentiality and professionalism. The successful candidate will provide administrative and clerical support to the Government Affairs team, assisting with legislative tracking, scheduling, document preparation, and coordination of key activities during the legislative session and throughout the year.

Key Responsibilities

• Prepare testimony templates and assist with testimony submissions
• Generate and maintain bill tracking reports using legislative databases
• Monitor legislative hearing notices and maintain calendars
• Provide scheduling and administrative support as needed
• Assist with meeting coordination and preparation
• Draft and prepare correspondence and other documents
• Maintain files, records, and related documentation
• Perform general clerical and administrative duties
• Support special projects and other duties as assigned

Qualifications

• Strong organizational skills with the ability to prioritize work in a fast-paced environment
• Excellent interpersonal skills and ability to work effectively with a diverse group of clients and team members
• Strong written and verbal communication skills
• Exceptional attention to detail, including spelling, grammar, punctuation, and document formatting
• Ability to maintain confidentiality and exercise discretion
• Proficiency with Microsoft Word and other office productivity software
• Ability to work independently and adapt to changing priorities
• Flexible schedule with the ability to work occasional extended hours, including weekends during peak legislative periods
• Experience working with the Hawaii State Legislature is preferred, but not required

Position Details

Job Type: Direct Hire

Location: Honolulu, HI

Schedule: Monday-Friday, 8:00 a.m. to 5:00 p.m.

Hours: Full-Time

Pay Rate: $24-$27 per hour, depending on experience

Additional Hours: Potential for overtime and weekend work from January through May and as needed

Eligibility & Other Information

No relocation assistance available.

In-state applicants only.

Must be available to interview immediately.