Administrative Assistant

Bishop & Company, Inc.; Aiea (HI); On-site; USD 22,000 - 31,000; Full time

Job summary

Bishop & Company is seeking a detail-oriented Administrative Assistant to support the Facilities & Logistics team at our Halawa location. This temporary full-time role supports purchasing, inventory, and departmental operations in a fast-paced environment.

You will process invoices, PO requests, vendor payments, monitor inventory, coordinate meetings, assist with travel, and provide front-desk backup. Starting pay is $19.00/hour, with higher rates possible for experience; assignment up to six

Qualifications

• High school diploma or equivalent required.
• Experience processing invoices and purchase orders preferred.
• Two years of office experience and customer-facing experience required.
• Strong proficiency with Microsoft Word, Excel and Outlook.
• Excellent organizational and multitasking abilities.

Responsibilities

• Process purchase requisitions, purchase orders, and vendor invoices.
• Submit invoices to Accounts Payable with proper coding.
• Maintain organized electronic filing of contracts, invoices, and purchasing records.
• File invoices into designated shared folders.
• Track outstanding invoices and follow up with vendors as needed.
• Assist with project tracking spreadsheets and budget logs.
• Support vendor setup documentation, including W-9s and New Supplier Forms.
• Monitor inventory levels for Facilities & Logistics supplies.
• Order office, maintenance, housekeeping, and operational supplies.
• Track distribution of keys, uniforms, equipment, and department assets.
• Maintain inventory records and perform periodic audits.
• Provide administrative support for ongoing facility projects.
• Draft and post department communications and announcements.
• Schedule meetings and coordinate calendars.
• Record meeting minutes.
• Update department intranet pages.
• Assist with travel arrangements and reservations.
• Provide front desk coverage as needed during scheduled times

Skills

Invoice processing

Purchase orders

Vendor communications

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organization

Multitasking

Customer service

Inventory management

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Word

Excel

Outlook

Job description

Administrative AssistantSchedule: Monday–Friday, 9:00 AM–6:00 PM (as needed for operations)Occasional 6:00 AM start once per month for team meetingsAssignment: Temporary Full-Time (Up to 6 months; assignment may end earlier based on operational needs)Pay: Starting at $19.00/hour (Higher rates may be considered based on experience)Parking: Street parking availableBishop and Company is seeking a detail-oriented and organized Administrative Assistant to support our Facilities & Logistics Department for our client in the Halawa location. This temporary full-time opportunity is ideal for an experienced administrative professional who enjoys working in a fast-paced environment while supporting purchasing, inventory, and departmental operations.What You'll Do Financial & Administrative SupportProcess purchase requisitions, purchase orders, and vendor invoicesSubmit invoices to Accounts Payable with proper codingMaintain organized electronic filing of contracts, invoices, and purchasing recordsFile invoices into designated shared foldersTrack outstanding invoices and follow up with vendors as neededAssist with project tracking spreadsheets and budget logsSupport vendor setup documentation, including W-9s and New Supplier FormsInventory & Purchasing CoordinationMonitor inventory levels for Facilities & Logistics suppliesOrder office, maintenance, housekeeping, and operational suppliesTrack distribution of keys, uniforms, equipment, and department assetsMaintain inventory records and perform periodic auditsDepartment Operations SupportProvide administrative support for ongoing facility projectsDraft and post department communications and announcementsSchedule meetings and coordinate calendarsRecord meeting minutesUpdate department intranet pagesAssist with travel arrangements and reservationsBackup Administrative CoverageProvide front desk coverage as needed during scheduled timesQualifications RequiredHigh school diploma or equivalentMinimum two (2) years of office experienceMinimum two (2) years of customer service or public-facing experiencePreferredBachelor's degree from an accredited college or universityIdeal CandidateWe're looking for someone who has:Three (3) or more years of administrative experienceExperience processing invoices and purchase ordersStrong proficiency with Microsoft Word, Excel, and OutlookExcellent organizational and multitasking skillsProfessional communication skills with vendors and internal departmentsAbility to prioritize multiple assignments with minimal supervisionExperience with inventory management or purchasingExperience supporting Facilities, Construction, Operations, or Healthcare departments is a plusPhysical & Work EnvironmentAbility to sit and work at a computer for extended periodsKeyboarding up to four hours intermittentlyAbility to occasionally lift, carry, push, or pull up to 35 poundsIndoor, air-conditioned office environmentBishop & Company offers its temporary and contract employees attractive, competitive benefits, including paid holidays, paid vacation, health insurance, and matching 401k plan for all those who qualify!Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii. We charge no fees to candidates and our client services are 100% guaranteed.Please forward resumes to:Bishop & CompanyPhone: 808-839-2200Website: http://www.bishopco.net/Location: Honolulu, HI***No relocation, In-state applicants only. Must be available to interview immediately.***Equal Opportunity Employer – Disability and Veteran