Project Administration Technician

Hargrove and Associates, Inc; Birmingham (AL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Paid holidays

Personal paid time off

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Hargrove is seeking an experienced project administrator to manage multiple projects from proposal through closeout. The role includes planning, tracking, and documentation, plus supporting the department leader and project managers under general supervision.

Responsibilities include data entry from invoices and proposals, processing transmittals, approving invoices for plotters, and maintaining OH/Timecard logs with attention to detail and strong MS Office skills.

Qualifications

• High School Diploma or equivalent is required. Advanced coursework preferred.
• 6+ years of experience providing administrative support, preferably in an industrial engineering environment.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Proficient in Newforma and Deltek Vision; ability to learn other software as needed.
• Extreme attention to detail and excellent proofreading and grammar.
• Ability to communicate effectively, both verbally and in writing, and maintain confidentiality.

Responsibilities

• Generally responsible for project administration including planning, tracking and documentation from proposal to closeout.
• Data entry into spreadsheets from invoices and proposals; process drawing transmittals.
• Approve invoices for department managed plotters and enter invoice information.
• Enter OH charges into OH Log/Spreadsheet during timecard reviews.
• Timecards are reviewed bi-weekly; maintain effective relationships with teammates, clients, and vendors.
• Support department leaders and project managers under general supervision.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Attention to detail

Communication skills

Confidentiality

Multi-tasking

Prioritization

Reporting

Education

High School Diploma

Tools

Newforma

Deltek Vision

Job description

Hargrove is seeking an experienced project administrator to manage multiple projects from proposal through closeout. The role includes planning, tracking, and documentation, plus supporting the department leader and project managers under general supervision.

Responsibilities include data entry from invoices and proposals, processing transmittals, approving invoices for plotters, and maintaining OH/Timecard logs with attention to detail and strong MS Office skills.