Project Administration Specialist: Planning & Documentation

Hargrove & Associates Inc.; Louisiana (MO); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Hargrove & Associates Inc. in LaPlace, LA is seeking an Administrator to manage project administration and provide comprehensive departmental support from proposal through closeout.

The role requires coordinating meetings, preparing reports and presentations, and maintaining client information with strict attention to detail. Ideal candidates will have 6+ years of administrative experience in an industrial engineering environment, proficiency in MS Word/Excel/PowerPoint/Outlook, and familiarity

Qualifications

• High School Diploma or equivalent required; advanced coursework preferred.
• 6+ years of experience providing administrative support, preferably in an industrial engineering environment.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook; skilled with Newforma and other software as needed.
• Extreme attention to detail; excellent proofreading and grammar; able to maintain confidentiality.

Responsibilities

• Assist in resource planning and producing reports.
• Prepare project organizational charts and correspondence.
• Enter and maintain client contact information; prepare proposals and technical documents.
• Schedule meetings, distribute notes, and prepare client/project presentations.
• Provide scanning, copying, faxing, and filing support; maintain meeting spaces.

Skills

Attention to detail

Communication

Multi-tasking

Professionalism

Team coordination

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

Newforma

MS Word

MS Excel

MS PowerPoint

Outlook

Job description

Hargrove & Associates Inc. in LaPlace, LA is seeking an Administrator to manage project administration and provide comprehensive departmental support from proposal through closeout.

The role requires coordinating meetings, preparing reports and presentations, and maintaining client information with strict attention to detail. Ideal candidates will have 6+ years of administrative experience in an industrial engineering environment, proficiency in MS Word/Excel/PowerPoint/Outlook, and familiarity