Technician I

Hargrove and Associates, Inc; Birmingham (AL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Paid holidays

Personal paid time off

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Hargrove is seeking an experienced project administrator to manage multiple projects from proposal through closeout. The role includes planning, tracking, and documentation, plus supporting the department leader and project managers under general supervision.

Responsibilities include data entry from invoices and proposals, processing transmittals, approving invoices for plotters, and maintaining OH/Timecard logs with attention to detail and strong MS Office skills.

Qualifications

• High School Diploma or equivalent is required. Advanced coursework preferred.
• 6+ years of experience providing administrative support, preferably in an industrial engineering environment.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Proficient in Newforma and Deltek Vision; ability to learn other software as needed.
• Extreme attention to detail and excellent proofreading and grammar.
• Ability to communicate effectively, both verbally and in writing, and maintain confidentiality.

Responsibilities

• Generally responsible for project administration including planning, tracking and documentation from proposal to closeout.
• Data entry into spreadsheets from invoices and proposals; process drawing transmittals.
• Approve invoices for department managed plotters and enter invoice information.
• Enter OH charges into OH Log/Spreadsheet during timecard reviews.
• Timecards are reviewed bi-weekly; maintain effective relationships with teammates, clients, and vendors.
• Support department leaders and project managers under general supervision.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Attention to detail

Communication skills

Confidentiality

Multi-tasking

Prioritization

Reporting

Education

High School Diploma

Tools

Newforma

Deltek Vision

Job description

What You'll Be Doing Job Scope:

Generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned to. This work will be performed under general supervision.

• Data entry into spreadsheet(s) primarily from Invoices and Proposals
• Process Drawing Transmittals
• Approve Invoices for department managed plotters.
• Enter invoice information into spreadsheet(s).
• Enter OverHead (OH) charges into the OH Log/Spreadsheet during timecard reviews or shortly thereafter.
• Timecards are reviewed bi-weekly.

Ideal Background Education:

High School Diploma or equivalent is required. Advanced coursework is highly preferred.

Experience:

This position requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.

Required Knowledge, Skills, and Abilities:

• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
• Proficient in the use of Newforma, Deltek Vision and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to accurately develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.

Physical Requirements:

Ability to sit, stand or walk for long periods of time.

Hargrove Culture:

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well‑being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization. Stay informed about new opportunities that are relevant to your profile.

Benefits:

• paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement:

Hargrove is an Equal Opportunity/Affirmative Action employer.

We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.