Project Administration Specialist (Employee-Owned)

Schweitzer Engineering Laboratories, Inc.; Irvine (CA); On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

ESOP

Health benefits

Paid holidays

Vacation days

Sick leave

Family leave

Job summary

Schweitzer Engineering Laboratories, Inc. is seeking an Account Administrator to support project teams through administration, documentation management, tracking, and reporting.

The role helps ensure projects stay on schedule and within budget by maintaining project records and coordinating stakeholder communications. This position suits detail-oriented individuals who can manage multiple priorities in a fast-paced, team-oriented environment, contributing to our employee-owned culture and

Qualifications

• High School diploma or equivalent required.
• 2+ years of project support experience preferred.
• Strong writing, documentation, and speaking skills.
• Ability to learn product and service details.
• Proficient in proofreading, filing and general office tasks.
• Team oriented with ability to handle multiple priorities.

Responsibilities

• Create and maintain project files and tracking records (time, financials, schedules, budgets).
• Review proposals for accuracy and adherence to style guidelines.
• Administer flow of project documents between stakeholders.
• Enter and track orders, manage logistics and monitor overdue accounts.
• Track expenditures vs. budget and progress vs. schedule; report issues promptly.
• Coordinate meetings and provide administrative support to internal and customer teams.
• Follow corporate values and manufacturing principles.
• Other duties as assigned.

Skills

Proofreading

Documentation

Communication

Teamwork

Learning ability

Education

High School diploma

Associate degree

Bachelor’s degree

Tools

Deltek Vision

Job description

Schweitzer Engineering Laboratories, Inc. is seeking an Account Administrator to support project teams through administration, documentation management, tracking, and reporting.

The role helps ensure projects stay on schedule and within budget by maintaining project records and coordinating stakeholder communications. This position suits detail-oriented individuals who can manage multiple priorities in a fast-paced, team-oriented environment, contributing to our employee-owned culture and