Project Administration & Correspondence Lead — Flexible Schedule

Parsons; City of Syracuse (NY); On-site; USD 75,000 - 131,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid time off

Employee Stock Ownership Plan (ESOP)

401(k)

Life insurance

Flexible work schedules

Holidays

Job summary

Parsons is seeking a Correspondence / Project Administrator to support Owner’s project administration and correspondence management, maintaining logs, documentation workflows, and coordinating routine communications.

You will draft routine project correspondence, ensure filing and retrievability, and support compliance with record retention policies across the Owner’s documents system.

Qualifications

• Experience in project administration and correspondence management.
• Strong logging and records management abilities.
• Solid written communication skills and drafting routine correspondence.
• Ability to coordinate with project, commercial, and technical stakeholders.

Responsibilities

• Provide oversight and coordination of project administration activities supporting the Owner’s management and controls.
• Develop and implement project policies, procedures, and systems; suggest improvements.
• Review contracts and documentation to ensure contractual compliance.
• Coordinate among project stakeholders and manage the Owner’s correspondence system.
• Maintain a correspondence log with reference numbers and deadlines; archive records.

Skills

Project administration

Records management

Written communication

Stakeholder coordination

Education

Bachelor’s degree or equivalent

Tools

Document management software

Job description

Parsons is seeking a Correspondence / Project Administrator to support Owner’s project administration and correspondence management, maintaining logs, documentation workflows, and coordinating routine communications.

You will draft routine project correspondence, ensure filing and retrievability, and support compliance with record retention policies across the Owner’s documents system.