Document Control Specialist - Flexible Schedule

Parsons; City of Syracuse (NY); On-site; USD 88,000 - 155,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

ESOP

401(k)

Life insurance

Flexible work schedules

Holidays

Job summary

Parsons is seeking a skilled Document Control Specialist to support clients’ document control organization by administering workflows, record repositories, turnover tracking, and retention processes for select projects.

You will manage document control systems, ensure version control, and assist in improving processes, while maintaining turnover documentation such as as-builts and manuals. This role emphasizes accuracy, organization, and adherence to contractual requirements.

Qualifications

• Associate’s or Bachelor’s degree in business, information management, construction management, or related field, or equivalent.
• Experience in document control on construction or capital projects.
• Strong understanding of transmittals, version control, turnover packages, and records retention.
• Experience with document management systems and tracking logs.
• Strong organization, accuracy, and follow-through.

Responsibilities

• Administer existing document control systems and procedures, including document organization, tracking, transfer, version control, approval processes, storage and retrieval standards, and record retention compliance.
• Work within the clients current document control organization and systems unless directed otherwise.
• Support project-wide document control protocols for transmitting, receiving, tracking, and storing project documents.
• Assist in administration of existing flowcharts, standard operating procedures, and document management systems and recommend process improvements where appropriate.
• Support the clients separate document management system as an independent repository to help preserve direct access to project records.
• Maintain a turnover document register for required completion documentation, including as-built drawings, operation and maintenance manuals, equipment warranties, spare parts lists, test certificates, and other contract deliverables.
• Verify receipt and completeness of turnover deliverables against contractual requirements and notify project leadership of deficiencies.
• Perform all services in a staff augmentation capacity in support of the clients existing workforce.

Skills

Document control experience

Transmittals

Version control

Document management systems

Organizational skills

Education

Bachelor’s degree or equivalent

Associate’s degree in related field

Tools

Document management software

Job description

Parsons is seeking a skilled Document Control Specialist to support clients’ document control organization by administering workflows, record repositories, turnover tracking, and retention processes for select projects.

You will manage document control systems, ensure version control, and assist in improving processes, while maintaining turnover documentation such as as-builts and manuals. This role emphasizes accuracy, organization, and adherence to contractual requirements.