Senior Admin & Doc Control Lead - Bay Area (Flexible Hours)

Parsons; California; Vor Ort; USD 37.000 - 64.000; Vollzeit

Benefits dieser Stelle

Medical, dental, vision

ESOP

401(k)

Flexible work schedules

Paid time off

Zusammenfassung

Parsons is seeking highly organized Senior Administrative Specialists to support our California operations, focusing on high-level administrative coordination and document management for engineering and construction programs. You will work with project teams and leadership, ensuring accurate, compliant documentation for ongoing, complex projects.

These roles will support PG&E in the San Francisco Bay Area (San Jose, San Francisco, Oakland).

Qualifikationen

• High school diploma (or equivalent) and 8+ years of relevant work experience, including 3+ years of document control experience.
• Typically 5+ years of administrative experience, including support for project teams or leadership
• Experience in document control, project administration, or office management in engineering or construction environments
• Experience coordinating across multiple stakeholders and competing priorities

Aufgaben

• Provide senior-level administrative support to project managers, department leaders, and project teams
• Coordinate meetings, calendars, agendas, action items, and meeting minutes
• Prepare, edit, format, and distribute reports, presentations, and other business documents
• Support office and project administration to maintain smooth day-to-day operations
• Coordinate documentation and administrative processes across internal teams, clients, and subcontractors
• Maintain electronic filing systems, shared drives, and document repositories
• Support document control activities: receipt, tracking, formatting, distribution, filing, archiving
• Ensure documents are logged, version-controlled, and audit-ready
• Assist onboarding for new team members and IT/system setup
• Identify opportunities for administrative process improvements

Kenntnisse

Senior admin support

Document coordination

Multi-stakeholder coordination

Office management

Ausbildung

High school diploma + 8+ years experience (3+ doc control)

Tools

Microsoft Office Suite

Aconex

ProjectWise

SharePoint

Procore

Jobbeschreibung

Parsons is seeking highly organized Senior Administrative Specialists to support our California operations, focusing on high-level administrative coordination and document management for engineering and construction programs. You will work with project teams and leadership, ensuring accurate, compliant documentation for ongoing, complex projects.

These roles will support PG&E in the San Francisco Bay Area (San Jose, San Francisco, Oakland).