Project Admin & Operations Coordinator: Budgets & Invoicing

ECS Group of Companies; Mechanicsburg (Cumberland County); On-site; USD 42,000 - 62,000; Full time

Job summary

ECS Group of Companies seeks an organized Administrative Project Coordinator to handle project paperwork, scheduling, budgeting, and invoicing setup. You will coordinate internal resources and communicate with clients to keep projects on track.

Ideal candidates have a high school diploma or GED, 2 years of related experience, and strong MS Office skills. A valid driver's license is required if driving for ECS. This role emphasizes teamwork and meticulous documentation.

Qualifications

• High school diploma or GED required; 2 years of related experience.
• Valid driver's license if driving for ECS subsidiary.
• Excellent oral & written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, detail-oriented.
• Ability to multi-task and meet deadlines.
• Work well in teams and with clients.

Responsibilities

• Manage administrative tasks for projects (proposals, registrations, invoicing setup).
• Coordinate project resources and schedules; monitor budgets.
• Mentor junior staff and support team development.
• Attend project meetings and assist with resolutions of administrative problems.
• Communicate with clients and external team members regularly.
• Assist in managing project budgets, invoicing, and collections.

Skills

Communication skills

Multi-tasking

Teamwork

Interpersonal skills

Prioritization

Decision making

Attention to detail

Project coordination

Education

High school diploma or GED

Bachelor of Business or related field (preferred)

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies seeks an organized Administrative Project Coordinator to handle project paperwork, scheduling, budgeting, and invoicing setup. You will coordinate internal resources and communicate with clients to keep projects on track.

Ideal candidates have a high school diploma or GED, 2 years of related experience, and strong MS Office skills. A valid driver's license is required if driving for ECS. This role emphasizes teamwork and meticulous documentation.