Project Administration & Coordination Lead

Engineering Consulting Service; Waukesha (WI); On-site; USD 40,000 - 56,000; Full time

Job summary

ECS Group of Companies seeks an administrative support professional to handle project tasks, invoicing setup, and scheduling from its Wisconsin offices. You will coordinate resources, maintain budgets, and facilitate clear communication with clients and internal teams.

Preferred candidates have 2 years of related experience, strong MS Office skills, and the ability to multitask while meeting tight deadlines. This role emphasizes teamwork, reliability, and attention to detail.

Qualifications

• High school diploma or GED required; a BA/BS is preferred.
• 2 years of related experience in administration or project support.
• Excellent oral and written communication skills.
• Proficient with MS Office and basic budgeting knowledge.

Responsibilities

• Handle project admin tasks: proposals, registrations, invoicing setup, and scheduling.
• Coordinate project resources and maintain schedules and budgets.
• Mentor junior staff and support team development.
• Attend meetings and assist with issue resolution.
• Communicate with clients and external teams consistently.
• Assist in budgets, invoices, and collections as needed.
• Prioritize tasks to meet deadlines with supervisor guidance.
• Support contract administration and basic project management.

Skills

MS Office

Communication

Time management

Team collaboration

Education

High school diploma or GED

Bachelor's degree preferred

Tools

MS Word

MS Excel

MS PowerPoint

Job description

ECS Group of Companies seeks an administrative support professional to handle project tasks, invoicing setup, and scheduling from its Wisconsin offices. You will coordinate resources, maintain budgets, and facilitate clear communication with clients and internal teams.

Preferred candidates have 2 years of related experience, strong MS Office skills, and the ability to multitask while meeting tight deadlines. This role emphasizes teamwork, reliability, and attention to detail.