Project Admin & Invoicing Coordinator

Lonestar Electric Supply Partners; Robins Air Force Base (GA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, life and vision

401(k) retirement plan and match

Paid time off

Holiday pay

Job summary

Lonestar Electric Supply is seeking an experienced Administrative Assistant to provide effective office support and contribute to daily administrative operations. Responsibilities include handling payments, invoicing, file management, and customer communications while maintaining discretion and accuracy.

The role requires proficiency in Microsoft Office and ERP systems, with a focus on timely, organized task execution and professionalism in a fast-paced environment at Lonestar Electric Supply.

Qualifications

• Proven experience as an administrative assistant, accounts payable/receivable, or a related role.
• Excellent organizational and time-management skills.
• Strong attention to detail and discretion.
• Proficient in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and manage multiple tasks.
• Willingness to adopt new and effective processes.
• Epicor Eclipse ERP experience preferred.

Responsibilities

• Assist with the management of office supplies and inventory.
• Manage and maintain company files, records, and databases.
• Answer calls, respond to emails, and greet visitors.
• Help organize and run daily administrative operations of the company.
• Prepare, post, verify, and record customer payments and accounts receivable transactions.
• Create invoices and submit them to customers.
• Maintain customer files, including name/address changes and mergers.
• Draft correspondence for past-due accounts and collections; contact delinquent accountholders.
• Create reports on customer account status as requested.
• Other duties as assigned by management.

Skills

Organizational skills

Time management

Attention to detail

Communication

Multitasking

Discretion

Tools

Epicor Eclipse ERP

Job description

Lonestar Electric Supply is seeking an experienced Administrative Assistant to provide effective office support and contribute to daily administrative operations. Responsibilities include handling payments, invoicing, file management, and customer communications while maintaining discretion and accuracy.

The role requires proficiency in Microsoft Office and ERP systems, with a focus on timely, organized task execution and professionalism in a fast-paced environment at Lonestar Electric Supply.