Administrative Assistant

Lonestar Electric Supply; Amarillo (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, life and vision

401(k) Retirement Plan and Match

Paid Time Off

Specified Holiday Pay

Job summary

Lonestar Electric Supply is seeking an experienced Administrative Assistant to support daily operations, manage files, respond to inquiries, and assist with billing and payments. The role requires high attention to detail and discretion, and the team aims to MAKE IT HAPPEN for our partners and clients.

Responsibilities include managing office supplies, handling accounts payable/receivable, drafting correspondence for past‑due accounts, generating customer reports, and providing general office

Qualifications

• Proven experience as an administrative assistant or in accounts payable/receivable.
• Excellent organizational and time management skills.
• Strong attention to detail and discretion.
• Proficient in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work effectively under pressure and handle multiple tasks.

Responsibilities

• Assist with management of office supplies and inventory.
• Manage and maintain company files, records, and databases.
• Answer calls, respond to emails, and greet visitors.
• Prepare, post, verify, and record customer payments and transactions related to accounts receivable.
• Create invoices and submit to customers.
• Maintain and update customer files and addresses.
• Draft correspondence for past-due accounts and contact delinquent accountholders.
• Create reports on customer account status.
• Other duties as assigned by management.

Skills

Organizational skills

Time management

Discretion

Attention to detail

Microsoft Office proficiency

Communication skills

Multitasking

Pressure handling

Tools

Epicor Eclipse ERP

Job description

VETERANS ARE ENCOURAGED TO APPLY

Lonestar Electric Supply is seeking an experienced and highly organized Administrative Assistant to join our team. The ideal candidate will be able to provide effective and efficient office support and contribute positively to the daily administrative operations of the company. They will also be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results and follow our passion to MAKE IT HAPPEN for our partners and clients!

Responsibilities

• Assist with the management of office supplies and inventory.
• Manage and maintain company files, records, and databases.
• Undertake a variety of office support tasks, such as answering calls, responding to emails, and greeting visitors.
• Help with the organization and running of daily administrative operations of the company.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the status of customer accounts as requested.
• Other duties as assigned by management.

Requirements

• Proven experience as an administrative assistant, accounts payable, receivable, or relevant role.
• Excellent organizational and time management skills.
• Strong attention to detail and discretion.
• Proficient in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work effectively under pressure and handle multiple tasks simultaneously.
• Comfortable incorporating new and effective ways to achieve better results.
• Epicor Eclipse ERP experience preferred.

Physical Requirements

• Lifting up to 25 lbs. may be required infrequently.
• Must be able to remain in a stationary position 50% of the time.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Benefits

• Medical, dental, life and vision insurance
• 401(k) Retirement Plan and Match
• Paid Time Off
• Specified Holiday Pay

Disclaimer

This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.