Administrative Assistant - Projects

Lonestar Electric Supply Partners; Robins Air Force Base (GA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, life and vision

401(k) retirement plan and match

Paid time off

Holiday pay

Job summary

Lonestar Electric Supply is seeking an experienced Administrative Assistant to provide effective office support and contribute to daily administrative operations. Responsibilities include handling payments, invoicing, file management, and customer communications while maintaining discretion and accuracy.

The role requires proficiency in Microsoft Office and ERP systems, with a focus on timely, organized task execution and professionalism in a fast-paced environment at Lonestar Electric Supply.

Qualifications

• Proven experience as an administrative assistant, accounts payable/receivable, or a related role.
• Excellent organizational and time-management skills.
• Strong attention to detail and discretion.
• Proficient in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and manage multiple tasks.
• Willingness to adopt new and effective processes.
• Epicor Eclipse ERP experience preferred.

Responsibilities

• Assist with the management of office supplies and inventory.
• Manage and maintain company files, records, and databases.
• Answer calls, respond to emails, and greet visitors.
• Help organize and run daily administrative operations of the company.
• Prepare, post, verify, and record customer payments and accounts receivable transactions.
• Create invoices and submit them to customers.
• Maintain customer files, including name/address changes and mergers.
• Draft correspondence for past-due accounts and collections; contact delinquent accountholders.
• Create reports on customer account status as requested.
• Other duties as assigned by management.

Skills

Organizational skills

Time management

Attention to detail

Communication

Multitasking

Discretion

Tools

Epicor Eclipse ERP

Job description

Description

VETERANS ARE ENCOURAGED TO APPLY

Lonestar Electric Supply is seeking an experienced and highly organized Administrative Assistant to join our team. The ideal candidate will be able to provide effective and efficient office support and contribute positively to the daily administrative operations of the company. They will also be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results and follow our passion to MAKE IT HAPPEN for our partners and clients!

Responsibilities:

• Assist with the management of office supplies and inventory.
• Manage and maintain company files, records, and databases.
• Undertake a variety of office support tasks, such as answering calls, responding to emails, and greeting visitors.
• Help with the organization and running of daily administrative operations of the company.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the status of customer accounts as requested.
• Other duties as assigned by management.

Requirements:

• Proven experience as an administrative assistant, accounts payable, receivable, or relevant role.
• Excellent organizational and time management skills.
• Strong attention to detail and discretion.
• Proficient in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work effectively under pressure and handle multiple tasks simultaneously.
• Comfortable incorporating new and effective ways to achieve better results.
• Epicor Eclipse ERP experience preferred.

Physical Requirements:

• Lifting up to 25 lbs. may be required infrequently.
• Must be able to remain in a stationary position 50% of the time.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Benefits

• Medical, dental, life and vision insurance
• 401(k) Retirement Plan and Match
• Paid Time Off
• Specified Holiday Pay

Disclaimer:

This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.