Project Admin & Documentation Specialist

Cotton Holdings Inc.; Ponce (PR); On-site; USD 26,000 - 28,000; Full time

Job summary

Cotton Holdings Inc. in Ponce, Puerto Rico, seeks an Administrative Assistant to support the Project Accountant II and Project Administrator. Responsibilities include scheduling meetings, maintaining project records, data entry, and coordinating communications to ensure efficient project accounting and administration. Bilingual English/Spanish preferred and a focus on accuracy and confidentiality.

Qualifications

• 1-3 years of administrative or operations support experience.
• Experience managing schedules and coordination for field-based teams.
• Familiar with data entry, document management, and project administration.

Responsibilities

• Provide administrative support to project accounting and administration teams.
• Answer calls, respond to emails, schedule meetings, and prepare materials.
• Maintain project files, scan and archive documents for billing and audits.
• Enter project data in company systems and verify documentation before routing.
• Order office supplies and maintain confidentiality.

Skills

Organization

Communication

Technology

Data Management

Team Support

Education

High school diploma

Associate or Bachelor degree in Business Administration, Management, or related field

Tools

Microsoft Office Suite

ERP systems

Job description

Cotton Holdings Inc. in Ponce, Puerto Rico, seeks an Administrative Assistant to support the Project Accountant II and Project Administrator. Responsibilities include scheduling meetings, maintaining project records, data entry, and coordinating communications to ensure efficient project accounting and administration. Bilingual English/Spanish preferred and a focus on accuracy and confidentiality.