Construction Admin Assistant: Billing & Project Support

Fullcirclerestoration; Waco (TX); On-site; USD 26,000 - 34,000; Full time

Job summary

Cotton Holdings, Inc. is seeking an Administrator Assistant in Waco, TX to support project teams with administrative duties, billing, procurement, and document control.

You will process vendor invoices, assist with monthly billing, coordinate with Accounting and Risk, maintain electronic project files, and help streamline internal processes. Travel to job sites and disaster areas may be required.

Qualifications

• HS Diploma or GED required.
• Bachelor’s degree in construction management, business, accounting, or related field preferred.
• Experience with administrative tasks in a service company is a plus.

Responsibilities

• Communicate with project personnel and help manage purchase orders.
• Receive and process vendor invoices timely and accurately (correct coding).
• Responsible for team’s monthly billing, strictly adhering to deadlines.
• Ensure client invoices comply with tax regulations and company policies.
• Document Control – must maintain electronic files with all project documents.
• Help plan, map, and improve internal processes.
• Partner with Accounting & Risk departments for supplier onboarding.
• Review and submit sub-contractor/vendor credit applications.
• Travel to job sites or disaster areas.
• Provide training and support to team members
• Assist Project Managers in resolving discrepancies between their budget and the reported costs
• Perform the Project Close out Process
• Perform other duties as assigned.

Skills

Billing

Procurement

Document control

Vendor management

Excel

Communication

Education

HS Diploma or GED

Bachelor’s degree in construction management, business, accounting, or related field

Job description

Cotton Holdings, Inc. is seeking an Administrator Assistant in Waco, TX to support project teams with administrative duties, billing, procurement, and document control.

You will process vendor invoices, assist with monthly billing, coordinate with Accounting and Risk, maintain electronic project files, and help streamline internal processes. Travel to job sites and disaster areas may be required.