Efficient Administrative Assistant - Office Ops & Coordination

JNR Receuitment; Guaynabo (PR); On-site; USD 30,000 - 45,000; Full time

Job summary

A professional services firm in Puerto Rico is seeking a highly organized Administrative Assistant to join their team. The ideal candidate will provide administrative support to ensure the office operates efficiently. Responsibilities include answering phone calls, maintaining filing systems, preparing reports, and coordinating meetings. Strong communication and organizational skills are essential for success in this role. The candidate will also manage the office supplies inventory and act as the point of contact for clients.

Qualifications

• Ability to effectively communicate via phone and email.
• Experience in maintaining filing systems.
• Proficiency in creating and updating spreadsheets.

Responsibilities

• Answer and direct phone calls in a polite and professional manner.
• Maintain a filing system for important documents and records.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a tracking system for office expenses and budgets.
• Coordinate meetings, appointments, and travel arrangements.
• Handle sensitive information confidentially.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Job description

A professional services firm in Puerto Rico is seeking a highly organized Administrative Assistant to join their team. The ideal candidate will provide administrative support to ensure the office operates efficiently. Responsibilities include answering phone calls, maintaining filing systems, preparing reports, and coordinating meetings. Strong communication and organizational skills are essential for success in this role. The candidate will also manage the office supplies inventory and act as the point of contact for clients.