On-Site Pharma Project & Admin Assistant

Legal Project Management Partners; Arecibo (PR); On-site; USD 30,000 - 42,000; Full time

Job summary

Legal Project Management Partners in ARECIBO, PR is seeking an Administrative Assistant – Project & Operations Support to provide administrative and coordination support to project teams, leadership, and daily business operations. The role emphasizes meticulous document management, meeting coordination, action-item tracking, and cross-team communication.

The ideal candidate has 2+ years in an administrative or project coordination role, is fluent in Spanish and English, and proficient with

Qualifications

• 2+ years of experience as Administrative Assistant or Project Coordinator.
• Experience in pharmaceutical or highly regulated environments preferred.
• Bilingual in Spanish and English, both written and spoken.

Responsibilities

• Perform general administrative tasks to support the organization.
• Provide administrative support to project management, leadership, and operations teams.
• Coordinate meetings, calendars, internal communications, and follow-up activities.
• Prepare meeting agendas and minutes, maintain action-item logs and deadlines.
• Maintain team rosters, contact lists, and organizational information.
• Prepare presentations, reports, and other business documents.
• Coordinate travel arrangements, shipments, and vendor communications as needed.
• Assist with project data entry, documentation, and filing systems.

Skills

Spanish language fluency

English language fluency

Microsoft Office 365

Canva

Cross-team coordination

Strong organizational skills

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Office 365

SharePoint

Job description

Legal Project Management Partners in ARECIBO, PR is seeking an Administrative Assistant – Project & Operations Support to provide administrative and coordination support to project teams, leadership, and daily business operations. The role emphasizes meticulous document management, meeting coordination, action-item tracking, and cross-team communication.

The ideal candidate has 2+ years in an administrative or project coordination role, is fluent in Spanish and English, and proficient with